Key Responsibilities

Accounting & Finance (Primary Focus)

> Handle day-to-day bookkeeping using accounting software (e.g., Xero, QuickBooks, or similar).

> Manage accounts payable/receivable, invoicing, and bank reconciliations.

> Track company expenses, monitor cash flow, and handle petty cash and staff claims.

> Prepare monthly management reports, GST submissions, and liaise with external accountants/auditors for financial closing and statutory filings.

> Ensure compliance with ACRA, IRAS, CPF, and MOM regulatory requirements.

Office Administration

> Manage general office operations, supplies, IT assets, service contracts, and vendor relationships.

> Ensure smooth daily operations, including scheduling meetings, overseeing office maintenance, and supporting internal events or activities.

> Liaise with building management and manage office lease, utilities, and insurance policies.

Human Resource Administration

> Maintain HR documentation including employee records, contracts, and leave tracking.

> Assist in recruitment coordination, onboarding, and staff offboarding processes.

> Handle CPF submissions, staff benefits, and support HR policy compliance.

> Coordinate performance review cycles, staff engagement initiatives, and basic training logistics.

Cross-Functional Support

> Support procurement, project documentation, and coordination between internal departments (e.g., sales, tech, customer support).
> Participate in process improvements and administrative policy development.

Requirements

> Proven experience as an Office Manager, Accounts Executive, or Administrative Manager in a Singapore SME.

> Strong working knowledge of Singapore accounting practices, GST, CPF, and relevant government reporting requirements.

> Proficient in Microsoft Office Suite and cloud-based tools (Google Workspace); experience with Xero, QuickBooks, or similar accounting software is a must.

> Excellent multitasking, time management, and organizational skills.

> High attention to detail and ability to work independently with minimal supervision.

> Strong interpersonal and communication skills.

> Discretion in handling confidential and sensitive information.