Job Description & Requirements


Real Estate Personal Assistant (Long-Term Role)


We are seeking a highly organized, resourceful, and proactive Real Estate Personal Assistant to support a dynamic real estate professional in daily business operations. This role is ideal for someone who is detail-oriented, tech-savvy, and comfortable multitasking in a fast-paced environment.

You will play a key role in ensuring smooth operations, maintaining excellent client relationships, and supporting marketing initiatives.

As the majority of clients are Chinese-speaking, strong Chinese speaking and writing skills are essential for this role.

6-day work week.

Open to

Singaporeans, Permanent Residents, and Chinese Malaysians

This is a long-term support role and is not suitable for aspiring real estate agents.

Key Responsibilities


1. Client Management & Communication

• Follow up with clients promptly and professionally.
• Respond to messages, calls, and enquiries on behalf of the agent.
• Maintain positive and professional client relationships through timely communication.

2. Scheduling & Coordination

• Organize and manage appointments, property viewings, and meetings.
• Coordinate calendars, set reminders, and ensure smooth daily operations.

3. Administrative Support

• Handle submission of paperwork and documentation accurately.
• Prepare, organize, and maintain files, contracts, and transaction records.
• Assist in creating professional PowerPoint presentations and proposals.

4. Marketing & Media Support

• Manage and update social media platforms with engaging content.
• Assist with filming and simple video editing for property marketing when required.
• Support ongoing marketing campaigns and personal branding initiatives.
• Basic editing skills are required (simple cuts, captions, uploads).

5. General & Ad-hoc Assistance

• Run errands and provide ad-hoc support when needed.
• Anticipate operational needs and proactively support the agent to improve efficiency.

Requirements

• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication skills (English & Chinese).
• Proficiency in:
  
  
  • Google Sheets
  • Google Docs
  • Canva
  • ChatGPT
  • Basic video editing software
• Familiarity with social media platforms (Facebook, Instagram, TikTok, etc.).
• Ability to work independently with a high level of responsibility and accountability.
• Prior experience in real estate, marketing, or administrative support is an advantage but not mandatory.

What We Offer

• Hands-on exposure to the real estate industry and real client-facing work.
• Opportunity to learn property marketing, transaction processes, and investment insights.
• A flexible working environment with growth and long-term stability.
• Work-from-home opportunities and flexible scheduling.