1. General Administration

• Ensure smooth daily operations of the assigned clinics.
• Handle incoming and outgoing mail, courier, Open letter box, phone calls, and general correspondence.
• Coordinate with cleaners, maintenance personnel, etc.
• Attend to stock deliveries, visitors, and ensure the pantry, reception, and meeting rooms are tidy and well maintained.
• Assist in clinic stationery ordering, packing, and reporting to the Operations team.
• Maintain and update office records, files, and forms in both physical and digital formats.
• Support document control - assign, route, and track documents sent between clinics and HQ departments; follow up on outstanding or missing documents.
• Assist in preparation, renewal, and submission of company related applications and contracts (e.g. rental, utilities, insurance, telco, and etc)
• Handle filing and archiving of company and clinic records (e.g. receipts, contracts, correspondence, refund records, etc).
• Perform any other administrative duties as assigned by the Head of Department (HOD).

2. Accounting Support

• Manage Accounts Receivable (AR) and Accounts Payable (AP) emails.
• Download and upload supplier invoices from portals (e.g. NETS, SP Group, Keppel, Senoko, HDB, etc.).
• Scan and upload supplier invoices (hardcopy) to ShareDrive and ensure proper filing.
• Download and maintain records of bank statements (mid and end of the month)
• Manage bank in process for cash bags and cheques
• Request new cash bags and bank slips from DBS Bank as needed.
• Download settlement lists from FOMO, credit card, NETS, and DBS Max for reconciliation.
• Update group collection reports based on end day report documents.
• Perform any other administrative duties as assigned by the Finance Head.

3. Office & Administrative Coordination

• Ensure smooth communication between clinics, HQ departments, and external vendors.
• Maintain confidentiality and proper documentation of sensitive records.
• Support department projects or ad hoc administrative tasks assigned by management.

Requirements:

• Diploma/Degree in any specializations
• Fresh graduates are welcome to apply
• Candidates with at least 2 years of relevant experience in healthcare/operations administration may be considered for a senior position.
• Able to multitask, work under tight timeline and meet deliverables
• Good interpersonal and communication skills
• Independent and resourceful worker