Location: Tai Seng
Working hours: 08:30 to 17:30 (Monday to Friday)
Salary: up to $3,300 (depending on experience)

Job Description:

• Handle all administrative including quotation, PO, and delivery tracking
• Upload and maintain data on customer portal systems e.g. inventory control system
• Support internal processes e.g., prepare documents, track findings, etc.
• Maintain records and filing of project or order-related information
• Shipment coordination including creating and tracking Delivery Orders and Invoices in our internal system
• Monitor shipment status with logistics team and forwarders
• Proactive coordination with Japan HQ for orders
• "Forecast - Quotation - PO - Machine spec - Doc2 (Purchase spec)" discrepancy matching,
• Follow up on the customer's PO
• Follow up on actions required from meetings
• DPR issuance -> follow up -> PO -> shipment arrangement

Responsibilities:

• Ensure accuracy and timeliness of all data uploaded to the customer portal
• Monitor shipment and invoice status to support smooth transaction flow
• Liaise with internal departments (sales, logistics, accounting) to meet customer requirements
• Maintain confidentiality and professionalism when handling customer information
• Provide administrative support during customer visits or reviews
• Escalate any delay or abnormal situation to the sales team promptly

Job Requirements:

• Proficient in Microsoft Word, Excel, and PowerPoint
• Comfortable with learning and using customer online portals/vendor systems
• Basic understanding of internal audit control and documentation procedures
• Strong attention to detail and accuracy
• Proactive team player with problem-solving attitude

Interested applicants, please send your resume to Charlene (R22105303) at charlene@pasona.com.sg with the email subject header "Sales Coordinator".

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Please find our Privacy Policy Agreement in the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)