We are seeking a dedicated Admin to provide administrative support. The role involves general office admin duties.

1. Office Administration

• \tManage daily office operations to ensure a smooth working environment

• \tHandle incoming calls, emails, correspondence, and enquiries

• \tMaintain office supplies, inventory, and place orders when needed

• \tOrganize and maintain physical and digital filing systems

• \tCoordinate office maintenance, repairs, and liaise with vendors/contractors

2. Documentation & Reporting

• \tPrepare, update, and maintain documents such as invoices, quotations, reports, forms, and letters

• \tAssist with preparing meeting minutes, summaries, and follow-up actions

• \tHandle data entry and ensure accuracy in all records

3. HR & Staff Support (optional/add-on)

• \tAssist with new staff onboarding and document collection

• \tMaintain staff records, leave tracking, and schedules

• \tSupport HR with recruitment arrangements and interview scheduling

4. Customer / Client Coordination

• \tHandle customer or tenant enquiries professionally

• \tCoordinate appointments, deliveries, or bookings

• \tFollow up on outstanding tasks with teams, suppliers, or customers

5. Compliance & Record Maintenance

• \tEnsure all documents, contracts, agreements, and licenses are up to date

• \tSupport management in ensuring compliance with company policies and procedures

6. Miscellaneous / Ad-hoc Support

• \tAssist management with any administrative tasks as assigned

• \tRun simple errands when needed

• \tProvide support across teams to ensure smooth workflow

Requirements

Diploma in Business Admin (or equivalent)

1-2 years' relevant experience preferred (entry-level candidates welcome)

Proficient in MS Office

Detail-oriented, organized, and able to work independently

Good communication and teamwork skills

Able to communicate in Mandarin (to liaise with Mandarin-speaking clients/suppliers)