Role Summary

The Assistant Site Project Manager supports the Project Manager in overseeing day-to-day site operations, coordinating with consultants and subcontractors, managing progress, and ensuring the project is delivered safely, on schedule, within budget, and to the required quality standards.
This is a senior technical and coordination role suitable for someone preparing to move into full Project Manager responsibilities.

Key Responsibilities

1. Project Coordination

• Assist in planning, coordinating, and executing site works according to project schedule, specifications, and approved drawings.
• Support the Project Manager in developing work programs, method statements, and construction strategies.
• Coordinate with consultants (Architect, C&S, M&E) to resolve design discrepancies and technical issues.

2. Site Management

• Oversee daily site operations, manpower deployment, and work sequencing to ensure smooth workflow.
• Monitor subcontractor performance, progress, and compliance with specifications.
• Conduct regular site inspections to ensure workmanship quality and adherence to safety standards.

3. Technical & Design Support

• Review architectural, structural, and M&E drawings to identify inconsistencies and propose solutions.
• Participate in design coordination meetings and provide technical inputs to ensure constructability.
• Work with BIM/technical teams to verify updated shop drawings and as-built documentation.

4. Safety & Quality Assurance

• Enforce site safety procedures in compliance with Workplace Safety & Health (WSH) requirements.
• Ensure quality control measures are implemented and maintained throughout the project.
• Participate in QA/QC inspections, testing, and commissioning processes.

5. Stakeholder Management

• Liaise with clients, consultants, authorities, and subcontractors to ensure timely approvals and inspections.
• Support in preparing progress reports, meeting minutes, and documentation for management updates.

6. Cost & Contract Support

• Assist in monitoring project costs, material usage, and variation orders.
• Support procurement activities, including evaluation of subcontractor quotations and materials.
• Verify progress claims and subcontractor invoices.

Requirements

• Degree/Diploma in Civil Engineering, Construction Management, Architecture, or related discipline.
• 5-8 years of construction experience, with at least 2 years in a senior engineer or coordination role.
• Strong knowledge of building regulations, construction processes, and technical standards.
• Experience in architectural and structural coordination is highly preferred.
• Able to read and interpret technical drawings and specifications.
• Strong leadership, communication, and problem-solving skills.
• Ability to manage multiple work fronts and meet tight deadlines.
• Proficiency in Japanese is required due to frequent communication with our Japan Headquarters and stakeholders.