Key Responsibilities

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.

• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).

• Maintain office supplies inventory and place orders for stationery and other essentials.

• Book flights, hotel accommodations, and other travel arrangements for staff.

• Coordinate with vendors, service providers, and building management.

Financial & Operational Support

• Process invoice payments and ensure timely settlement of intercompany payments.

• Record payments and receipts accurately in coordination with the finance team.

• Assist with month-end closing processes, ensuring accurate reporting.

• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.

• Support internal communications and staff engagement initiatives.

• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.

• Manage maintenance schedules for office equipment and IT assets.

• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

• Diploma or Bachelor's degree in Business Administration, Office Management, or related field.

• Proven experience as an Office Manager, Administrative Manager, or similar role.

• Strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.

• Ability to work independently and handle confidential information with integrity.