Purpose

The Office Manager is responsible for the day-to-day operations, facilities management, and administrative support for both Sun Life entities in Singapore, including Crisis Management (CMT) and Business Continuity Plan (BCP) coordination, Enterprise Security, Safety and Health initiatives.

Key Responsibilities:

• Manage overall office operations and facilities for both entities

• Coordinate CMT and BCP activities, including plan updates, tests, and reporting

• Oversee Enterprise Security and Safety and Health initiatives, engaging corporate & regional personnel as required.

• Serve as the primary point of contact for building management

• Onboarding of new vendors as needed and management of relationships with vendors including telcos, travel agency and hotels.

• Oversee procurement of IT items, stationery, and supplies

• Handle MAS and LIA administrative duties

• Work with HR to administer Corpass for the company

• Work with HR to coordinate administrative onboarding processes for new hires

• Manage office insurance and corporate travel insurances

• Implement sustainability initiatives and gather relevant data

• Support internal and external audit processes

• Assist with event planning and coordination

• Other ad-hoc matters

Requirements:

• Bachelor's degree in Business Administration, Facility Management, or related field

• 5+ years of experience in office management or facilities coordination

• Knowledge of Business Continuity Planning and Crisis Management preferred

• Understanding of workplace health and safety regulations

• Strong organizational and multitasking skills

• Excellent interpersonal and communication abilities

• Proficiency in Microsoft Office Suite

• Adaptability to changing business needs