Office Adminstrator

Job Scope:

• Ensure office or department procedures and company policies run smoothly & followed.

• Organize and maintain project files, schedules, and related documentation.

• Coordinate the travel arrangements for office on their travel arrangements and logistics (bookings, visa applications, invitations letters)

• Assist with the preparation of presentations, reports, and other documents.

• Conduct basic research and compile information as requested.

• Handle confidential information with discretion and professionalism.

• Handle incoming and outgoing mail, couriers, and deliveries.

• Maintain and organize company records, contracts, and confidential documents.

• Manage office equipment (printers, copiers, projectors) and coordinate maintenance/repairs as required.

• Manage company Asset (Property maintenance) handling and coordinate on-site maintenance/repairs as required.

• Maintain office first aid and housekeeping items. Managing the purchase/requisition of all Office supplies such as pantry items, stationery, and maintaining stock.

• Maintain a clean, organized, and professional office environment.

• Any ad-hoc admin duties assigned.

Job Requirements:

Minimum GCE "O Level" and with 2-3 years of experience in similar function. Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint. Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders and pro-active. Strong organizational and time management skills with the ability to multitask and prioritize effectively. Able to work independently and attention to detail. Positive working attitude, hardworking, and willing to take up challenges.