About the job: We are seeking an Office Manager to provide office and facilities management to our Singapore office.

Reports to: Chief Operating Officer, Asia (based in Hong Kong)

Dot-line report to: Head of Office (based in Singapore); Head of IT & Facilities, Asia (based in Hong Kong)

Supervise: Office Assistant

Main duties and responsibilities:

Office Management

• Maintain and update all business and regulatory licences and certificates.
• Manage the submission of annual report to Ministry of Law and monitor various regulatory requirement for the firm as a JLV.
• Ensure all office policies are correctly localised, administered and followed.
• Review insurance cover/premiums annually: property insurance, local solicitors' professional indemnity insurance, and business interruption insurance.
• Serve as a primary contact person between the offices, local authorities, suppliers, landlord and sub-tenants.
• Liaise with the Firm's travel providers as necessary and ensure travel bookings are in line with firm's travel policy.
• Support the planning and execution of office events, meetings, and other activities.

Facilities & Operational Support

• Oversee the maintenance and upkeep of office equipment and supplies, ensuring all are in good working condition and stocked appropriately.
• Coordinate with vendors and service providers for office maintenance, cleaning, and security services.
• Support the Office Head as safety management office (SMO) to ensure health and safety measures are in place and followed.

Other

• Support the regional HR team with scheduling interviews and organizing training sessions.
• Support local implementation of various firmwide initiatives, such as DE&I, Well-being, Carbon Net Zero as well Charitable donations.
• Keep abreast of new regulations and practices in Singapore which might affect the office.
• Attend to other duties assigned by the COO or Singapore Office Head.

Person specification:

Education / Qualifications:

• A degree in a related discipline is ideal but not essential.
• Previous experience working with an international law firm or professional services firm is an advantage.

Knowledge And Skills:

• Proven experience as an Office Manager, Office Administrator, or relevant role.
• Strong organizational and time management skills, with the ability to prioritize tasks.
• Excellent communication and interpersonal skills; fluency in English is a must in order to liaise effectively with colleagues including those from other international offices, as well as external vendors and clients.
• Proficiency in Microsoft Office Suite.
• A proactive approach to problem-solving with strong decision-making skills.
• Attention to detail and discretion with confidential information.

Firm introduction:

Simmons & Simmons is a leading international law firm with over 1,600 professionals across Europe, the Middle East and Asia. We deliver commercially focused legal advice to top-tier clients, including major financial institutions and many FTSE 100 and Fortune Global 500 companies.

We believe our strength lies in our people and are committed to building diverse, high-performing teams that understand local markets and global business needs. Our firm is structured around key sectors - Asset Management & Investment Funds, Financial Institutions, Healthcare & Life Sciences, TMT, and Energy & Infrastructure, supported by core practice areas such as corporate, dispute resolution, financial markets, and more.

Our business services teams play a vital role in supporting our global operations and driving innovation in how we deliver value to clients.

Learn more at www.simmons-simmons.com.

Equal opportunities:

• We are committed to promoting equality and diversity in the firm and to equal opportunities in employment.
• We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.
• At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in.

Background screening:

All recruits of Simmons & Simmons will be required to go through our background screening process. Depending on the position you apply for this may include a Disclosure & Barring Service (DBS) certificate. We undertake not to discriminate unfairly against any subject of a DBS certificate on the basis of a conviction or other information revealed. The firm's policy on the recruitment of ex-offenders is available on request.