Office Manager
OFFICE SECRETARIES PTE. LTD.
Key Responsibilities:
Others
Requirements:
- Manage day-to-day office administrative operations
- Work closely and provide assistance to functional directors and managers in regional offices
- Serve as a primary contact person between the offices, local authorities,suppliers, landlord and sub-tenants
- Maintain and update all business and regulatory licences and certificates
- Manage the submission of annual report to Ministry of Law and monitor various regulatory requirement for the firm as a JLV
- Handle ACRA registrations
- Ensure all office policies are correctly localised, administered and followed
- Assist in the budgetary matters and cost controls for the Singapore Office
- Review vendors and suppliers management reports (such as spend data and savings) with Business Services Manager
- Review insurance cover/premiums annually: property insurance, local solicitors' professional indemnity insurance, and business interruption insurance
- Implement Lawyers' Manual, Staff Manual and other Firm-wide policies
- Liaise with the Firm's travel providers as necessary and ensure travel bookings are in line with firm's travel policy
- Produce office improvement plans
- Responsible for space planning, office build out and renovations
- Responsible for offices and workstations allocation plan
- Responsible for mentoring and supervision of legal secretaries
- Review administration team resources and job assignments
- Handle new joiner inductions
- Work closely with the Firm's Security Team for life safety and other security related activities
- Support the planning and execution of office events, meetings, and other activities
Others
- Support the regional HR team with scheduling interviews and organizing training sessions.
- Support local implementation of various firmwide initiatives, such as DE&I, Well-being, Carbon Net Zero as well Charitable donations.
- Keep abreast of new regulations and practices in Singapore which might affect the office.
- Attend to other duties assigned by the COO or Singapore Office Head.
Requirements:
- Degree holder
- Minimum 5 years of related management experience with proven experience as an Office Manager, Office Administrator, or relevant role in a law firm or other professional services environment
- Strong communication skills in both oral and written English
- A proactive approach to problem-solving with strong decision-making skills
- Attention to detail and discretion with confidential information
- Strong leadership, people and project management skills
- Utmost integrity and high ethical standards
- Proficiency in Microsoft Office Suite
JOB SUMMARY
Office Manager
OFFICE SECRETARIES PTE. LTD.
Singapore
8 days ago
N/A
Full-time
Office Manager