Location: Ubi Crescent, Singapore

Industry: IT System Integrator

Employment Type: Full-time

Job Responsibilities:

• Process and verify purchase orders to suppliers, ensuring accuracy of item details, pricing, and delivery terms.

• Coordinate delivery schedules between customers and suppliers, including arranging logistics and confirming successful handovers.

• Prepare and submit proof of purchase such as software licenses, warranty certificates, or delivery acknowledgements to customers.

• Track and update estimated delivery dates (ETA) from suppliers and communicate any changes or delays to customers promptly.

• Prepare renewal quotations for existing customers, including software license, support, and maintenance renewals.

• Follow up on payments from customers, particularly for projects requiring 100% downpayment before order processing.

• Maintain accurate and organized records of quotations, purchase orders, deliveries, and renewals using Excel and shared folders.

• Handle daily email correspondence professionally with customers, suppliers, and internal teams.

• Provide administrative support to the sales and project team to ensure smooth operations.

Requirements:

• GCE 'O' Level or Diploma in Business Administration, IT, or a related discipline.

• Minimum 1-2 years of relevant experience in sales coordination, purchasing, or order processing (preferably in IT or system integration).

• Proficient in Microsoft Excel, email correspondence, and document management.

• Meticulous, reliable, and proactive with good attention to detail.

• Strong communication, coordination, and follow-up skills.

• Able to work independently and as part of a team - supporting a team of six (6) sales and support staff.

• Able to manage multiple tasks in a fast-paced environment.

Working Hours:

Monday to Friday, 9:00 AM - 6:00 PM

Location:

Ubi Crescent, Singapore