Assistant Facilities Manager
JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD
MAJOR RESPONSIBILITIES
Ideal Experience
Critical Competencies for Success
Other Personal Characteristics
- People Management
- Manage and coach team
- Develop and sustain a high-quality well motivated team
- Ensure high staff morale, trust and work ethics
- Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
- Mentor and enable Training & Development of team members
- Client/Stakeholder Management
- Proactively engage stakeholders to ensure that on site client's expectations are met
- Build and develop effective client / stakeholder relationships across multiple levels of the organisation
- On-site key point of contact for Facilities in the client's premises
- Procurement & Vendor Management
- Ensure vendors are well-managed, delivering services on time and within budget
- Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice
- Contracts Management
- Manage all contracts to ensure that they are professionally delivered at the right costs
- Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
- Ensure contracts are continually assessed to deliver best value to the client
- Finance Management
- Actively work to ensure that the site's financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics
- Ensure financial processes are followed at all times
- Health & Safety Management
- Ensure the provision of a safe working environment
- Ensure compliance with statutory regulations on fire, health and safety standards
- Assess site safety hazard and ensure work activities are carried out safely.
- Site Operations Management
- Recommend and implement Industry Best Practice operations
- Implement building procedures and performance measures and ensure they are maintained at all times
- Ensure all Critical Environment (CEM) requirements are met
- Review existing operations regularly to reduce costs and improve operational standards
- 24/7 emergency call support and site attendance is required
- Risk Management
- Ensure a risk management program is implemented and maintained
- Ensure escalation procedures and incident reporting procedures are implemented and in place
- Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle's business conduct
- Achieve Key Performance Indicators and Service Level Agreement targets
- Preparation of monthly, quarterly reports to present to client
- Any other duties assigned by supervisor
Ideal Experience
- Min. Bachelor's degree in facilities management, building or other engineering field with 5 years experience in semiconductor / manufacturing environment
- Knowledge of local occupational health and safety requirements
- Knowledge of critical facilities
- Knowledge of vendor management for specialized services
- Has an understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
- Proven capacity to understand and interpret commercial contracts
- Strong budget management and financial analysis skills
- Experience in cleanroom operations
Critical Competencies for Success
- Client Focus & Relationship Management
- Demonstrates proactive & professional approach to customer service and stakeholder engagement
- Ability to interact with a wide range of client staff, including senior levels
- Ability to manage conflict and balance between client and firm requirements
- Has a customer service oriented attitude
- Team Leadership
- Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels
- Project Management & Organizational Skills
- Excellent planning & organizational skills to prioritize work and meet tight deadlines
- Proven ability to manage multiple and complex operational matters on a daily basis
- Problem Solving & Strategic Thinking
- Capacity to deal with ambiguity and solve complex problems effectively
- Analytical, proven ability to solve problems using a quantitative approach
- Proven ability to employ holistic approaches and looks at long term solutions
Other Personal Characteristics
- Strong communicator - Good presentation skills and possesses strong verbal & written communication skills (English & local language), also an active listener
- Passion for quality - has an eye for detail to make sure the best delivery of services
- Self-motivated; confident & energetic
- Ability to effectively deal with stressful situations
- Flexible - able to adapt to rapidly changing situations
- Strongly goal-oriented - able to focus on meeting all performance targets
- Is a team player - able to cooperate and work well with others to meet targets
- Proven ability to initiate and follow through with improvement initiatives
- Exhibits honesty & trustworthiness
- Open to new ideas & willing to challenge status quo
JOB SUMMARY
Assistant Facilities Manager
JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD
Singapore
8 days ago
N/A
Full-time
Assistant Facilities Manager