We're looking for a proactive and detail-oriented Office Admin / Backend Executive to keep our operations running smoothly - from paperwork and stock tracking to vendor coordination and backend e-commerce support. This role is ideal for someone who thrives in a fast-paced retail environment and enjoys keeping things organised and efficient.

Key Responsibilities

• Handle daily administrative tasks - filing, invoicing, document preparation, data entry, and internal coordination.
• Support e-commerce backend operations: product listing updates, inventory tracking, order processing, and platform uploads (Shopee, Lazada, TikTok Shop, etc.).
• Liaise with logistics partners and suppliers for deliveries, stock transfers, and restocking schedules.
• Manage office supplies, petty cash, and vendor payments in coordination with the finance team.
• Assist with Accounts, HR and operational paperwork (attendance, onboarding documents, claim submissions, etc.).
• Coordinate retail and marketing support tasks - sending out promotional items, assisting with event logistics, and maintaining product display records.
• Maintain accurate data and reports for internal reviews and audits.

Requirements

• Diploma or equivalent qualification in Business, Administration, or related field.
• At least 2 years of relevant admin or operations experience (retail or FMCG preferred).
• Proficient in Microsoft Office / Google Workspace; knowledge of Xero or accounting systems is a plus.
• Strong attention to detail, good organisation skills, and ability to multitask.
• Positive attitude, team player, and willingness to learn new systems and tools.
• Able to communicate in English and Mandarin (to liaise with suppliers from China/Korea).

What We Offer

• Competitive pay with performance bonus.
• Growth opportunity within a regional retail group.
• Exposure to both retail and e-commerce operations.
• Friendly, agile working environment with real ownership.