Job Title: Head of PE, Sport, and ECA
Job Grade: Middle management
Reports To: Principal
Direct Subordinates: PE Teachers, Sports Coaches, ECA Providers (internal and external)

Essential Duties & Responsibilities

The Head of PE, Sport, and ECA is responsible for leading and managing the delivery of the Physical Education curriculum, overseeing all extra-curricular activities across the school, and coordinating competitive sports programmes within and beyond the school community. This role ensures that all students are provided with high-quality opportunities for physical development, sporting excellence, and holistic growth through co-curricular participation.

Areas of Key Focus

1. Teaching & Learning (Physical Education)

• Deliver high-quality PE lessons in accordance with the school's curriculum framework and educational philosophy.

• Lead curriculum planning and development for Physical Education across all grade levels.

• Promote and model effective teaching strategies to inspire student engagement and achievement in PE.

• Implement assessment frameworks to monitor and evaluate student progress and achievement in physical skills, fitness, and teamwork.

• Ensure lessons and activities are inclusive, differentiated, and safe for all students.

• Support the integration of health, fitness, and well-being education into the wider school curriculum.

2. Leadership & Coordination of Sports Programmes

• Oversee and manage all school sports teams, including selection, coaching schedules, and development pathways.

• Plan and coordinate inter-house, inter-campus, and inter-school tournaments and fixtures.

• Represent the school in regional and national sporting associations and coordinate participation in external leagues.

• Establish and maintain professional partnerships with other schools, sports federations, and local sports organizations.

• Lead the annual sports calendar, ensuring alignment with academic schedules and school events.

• Manage the procurement and maintenance of sports equipment and facilities.

3. Extra-Curricular Activities (ECA) Management

• Oversee the design, coordination, and implementation of all ECAs, ensuring a broad, balanced, and engaging programme that supports student development.

• Manage relationships with both internal and external ECA providers, ensuring alignment with school values, safety standards, and operational requirements.

• Monitor the quality and effectiveness of all ECAs through regular evaluation, feedback collection, and reporting.

• Coordinate scheduling and timetabling for all ECA activities.

• Ensure adequate supervision, risk management, and safeguarding in all ECA activities.

4. Off-Site Facilities & Transport Coordination

• Identify, organize, and book suitable local sports facilities to support the delivery of PE lessons, sports teams, and ECA activities.

• Liaise with community sports centres, clubs, and local authorities to secure appropriate venues for training, matches, and tournaments.

• Coordinate logistics and scheduling for off-site lessons and events, ensuring minimal disruption to academic schedules.

• Arrange and oversee bus transport for students and staff to and from off-site venues, ensuring safety, punctuality, and proper supervision.

• Maintain up-to-date records of facility usage, bookings, and transportation arrangements.

• Manage budgets and invoices related to external facility hire and transportation services.

5. Safeguarding and Student Welfare

• Ensure the highest standards of safeguarding and child protection are upheld during all on-site and off-site sports and ECA activities.

• Conduct regular risk assessments for all venues, activities, and transportation arrangements.

• Ensure all PE staff, coaches, and external providers are aware of and comply with the school's safeguarding policies and procedures.

• Maintain accurate records of student attendance, incidents, and follow-up actions related to health and safety or welfare concerns.

• Promote a culture of vigilance, inclusion, and respect among staff and students.

• Liaise with the school's Designated Safeguarding Lead (DSL) regarding any concerns about student safety or well-being.

6. Leadership & Team Development

• Provide professional leadership and mentorship to PE staff, coaches, and activity leaders.

• Conduct regular performance reviews, lesson observations, and staff development sessions.

• Promote a collaborative, positive, and professional culture within the PE and ECA teams.

• Work closely with the Principal and SLT to align PE and ECA goals with the overall school strategy.

7. Communication & Stakeholder Engagement

• Maintain effective communication with students, staff, parents, and external partners regarding PE, sports, and ECA programmes.

• Promote school sports and ECAs through newsletters, social media, and school events.

• Liaise with marketing and communications teams to showcase student achievements and school events.

• Ensure that parents and guardians are regularly informed about schedules, team selections, and student progress.

8. Organisational & Administrative Management

• Develop and manage annual budgets for PE, sport, and ECA programmes.

• Maintain accurate records for attendance, participation, equipment inventories, and risk assessments.

• Ensure that all PE and sports activities comply with health, safety, and safeguarding standards.

• Organize and oversee major school events such as Sports Day, Fitness Week, and inter-house competitions.

• Contribute to school leadership meetings and assist in the development of whole-school improvement plans.

9. Professional Conduct & Self-Management

• Demonstrate professionalism, integrity, and commitment to the school's mission and values.

• Maintain a proactive approach to personal professional development.

• Foster an environment that values student well-being, inclusion, and teamwork.

• Any other duties assigned

Job Specification

Years of Experience:
Minimum 3 years of experience in teaching PE, coaching or leading school sports/activities programmes.

Education:

• Bachelor's degree in Physical Education, Sports Science, or a related discipline.

• A teaching qualification (B.Ed, PGCE, or equivalent) is highly preferred.

Professional Competencies:

• Strong leadership and organizational skills.

• Proven experience in sports management and curriculum design.

• Excellent communication and interpersonal skills.

• Ability to build and sustain positive relationships with stakeholders.

• Competence in ICT, including Microsoft Office and scheduling software.

• Strong logistical and administrative skills related to off-site coordination.

Language Abilities:

• Fluency in spoken and written English. Ability to speak other languages desirable.

Other Requirements:

• Demonstrated record of success in organizing and coaching school sports teams.

• Experience managing ECAs and coordinating with external providers.

• Current first aid and safeguarding certification preferred.

• Willingness to work flexible hours, including evenings and weekends for school events.