Job Summary:

We are seeking a highly organized, proactive, and resourceful Personal Assistant (PA) to provide high-level administrative and operational support to Managing Director. The ideal candidate will be an excellent communicator with the ability to manage competing priorities, solve problems quickly, and maintain confidentiality.

Key Responsibilities:

• Administrative Support: Manage day-to-day scheduling and calendar management for Managing Director (MD) including coordinating meetings, appointments, and events.
• Travel Arrangements: Book and coordinate domestic and international travel, accommodations, and itineraries, ensuring smooth logistics and efficient travel schedules.
• Communication Management: Screen, prioritize, and respond to phone calls, emails, and other communications on behalf of MD, ensuring timely responses.
• Document Management: Prepare and proofread reports, presentations, and other documents, ensuring accuracy and attention to detail.
• Office Management: Handle office supplies, coordinate meetings and events, and maintain an organized, efficient work environment.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
• Research: Conduct research as needed for projects, events, or business initiatives and provide concise reports or recommendations.
• Task Management: Assist with personal errands, tasks, and coordination to ensure optimal work-life balance for the MD.

Required Qualifications:

• High school diploma or equivalent (Bachelor's degree preferred).
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management software.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Attention to detail and ability to work under pressure.

Preferred Qualifications:

• Experience in a construction sector is a plus.
• Multilingual capabilities are a plus.

Personal Characteristics:

• Professional, friendly, and approachable demeanor.
• Strong interpersonal skills with the ability to build relationships and collaborate effectively.
• Flexible and adaptable to changing demands and priorities.
• Self-motivated with a strong sense of initiative and proactive mindset.
• Ability to handle high-stress situations with grace and poise.