We are looking for a resourceful and proactive Lifestyle Personal Assistant to support our Director in both professional and personal matters. If you're an energetic individual who thrives in a fast-paced environment and enjoys being constantly on the move, we want to hear from you!

Key Responsibilities

1. Calendar, Communication & Time Management

• Manage the Director's dynamic schedule, including daily appointments and events.

• Adapt quickly to schedule changes and reprioritize as needed.

• Plan, coordinate, and ensure adherence to the Director's calendar.

• Screen and handle phone calls; circulate documents for signatures.

• Maximize time efficiency by ensuring the Director remains focused on key priorities.

2. Travel Coordination

• Oversee complex, end-to-end travel arrangements for the Director and family, including flights, accommodations, ground transportation, and curated, in-depth itineraries.

• Maintain accurate travel documentation and records for expense claims.

• Prepare and submit detailed expense reports on behalf of the Director.

3. Information & Research Management

• Conduct thorough research and present concise, well-written summaries.

• Sift through large volumes of information to distil key insights for the Director.

4. Event Support

• Assist in planning and organizing personal events, conferences, or functions.

5. Liaison & Communication

• Serve as the primary point of contact between the Director and internal/external stakeholders.

• Work closely with the Director to keep her informed and prepared for upcoming commitments.

6. Personal Assistance

• Support the Director with personal errands and daily life management, such as appointments and item pick-up/drop-off.

• Be on standby and readily available to assist as needed, with the flexibility to travel and work irregular hours.

• Provide hands-on help with personal belongings when traveling or moving between locations.

• Manage lifestyle details-fitness, nutrition and personal aesthetics

• Execute any other ad-hoc tasks or projects assigned by the Director.

• Assist with family-related matters, such as:

o Scheduling family appointments and activities (e.g. medical, school-related, extracurricular).

o Coordinating with household staff or service providers (e.g. drivers, cleaners, tutors).

o Handling family travel arrangements and logistics.

o Ensuring the smooth day-to-day running of household or family-related errands.

• Be on-call and available as needed, with flexibility for evenings, weekends, and travel.

• Assist with handling and organizing personal belongings, especially while traveling.

Skills & Abilities :

• Being a trusted confidante and exercise utmost discretion and maintain confidentiality at all times.

• Strong organisational skills & problem solving - able to anticipate potential issues and proactively resolve them.

• Being intuitive - Ability to anticipate the needs of the Director, well before she expresses her needs.

• Tech-savvy and having technological prowess - Proficient in Microsoft Office e.g. Outlook, Word, Excel.

• Ability to work independently and work under pressure at times to handle a wide variety of activities.

• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication.

• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

• Ability to multitask and switch gears at a moment's notice.