Job Title: Personal Assistant to CEO (with HR and Finance Oversight)

We're looking for a highly organized, resourceful, and versatile Personal Assistant to support the CEO and manage critical operational functions across office administration, HR, project management and finance. You'll be the right hand to the CEO, ensuring smooth day-to-day operations while wearing multiple hats in a fast-paced startup environment.

Key Responsibilities:

Executive Support

• Act as the primary point of contact between the CEO and internal/external stakeholders
• Manage and coordinate calendars, meetings, travel arrangements, and communications
• Prepare agendas, take meeting notes, and follow up on action items
• Handle confidential and sensitive information with discretion

Human Resource and Social Media Management

• Handle recruitment coordination, onboarding/offboarding, and HR documentation
• Maintain employee records and leave tracking
• Support performance review processes and culture initiatives
• Draft HR policies and ensure basic compliance with employment laws
• Act as a go-to person for employee queries and engagement
• Social media content planning
• Photography and Videography and Editing

Finance & Accounting

• Handle daily finance operations including invoicing, payment processing, and expense claims.
• Monitor and reconcile petty cash, accounts payable, and receivable.
• Assist in budget preparation, cost tracking, and monthly financial reporting.
• Work with external accountants and auditors for bookkeeping and tax matters.
• Ensure timely submission of finance-related documentation and statutory filings.
• Support grant applications, government submissions, or startup fundraising ops

Requirements:

• Proven experience in a PA, EA, or operations/HR/finance role (startups preferred)
• Strong organizational and multitasking skills
• High level of discretion, integrity, and professionalism
• Excellent written and verbal communication skills
• Proficient in Google Workspace, Excel, and general office tools
• Comfortable learning new platforms (e.g., HR systems, accounting software, social media platforms)
• Resourceful, a problem solver and self-starter who thrives in ambiguity
• Able to travel
• Comfortable with staggered hours
• Familiarity with legal, compliance and governmental policies in Vietnam (OR able to familiarise on the job promptly)

Good to Have:

• Prior experience in a startup or high-growth company
• Basic accounting knowledge (e.g., invoicing, profit & loss statements)
• Interest in media business operations and growth