Accounting Duties :

• Perform & assist in accounting operations with daily reconciliation of payments received, including matching operational reports with bank statements

• Prepare and maintain accounting ledgers, journals, schedules and reconciliation

• Liaise and follow up on payments/collections with vendors, customers and internal departments regarding billing issues

• Ensure accounts payable, receivable, and inventory ledgers are all reconciled and all expenses entered and accrued before preparing closing reports

• Assist with general finance-related administrative duties

Administrative Duties :

• Perform billing in the accounting system and portal

• Send out Statement of Account to customers

• Process staff claims/update cash book

• Ensure supporting documents are uploaded and both physical and digital documents are in proper filing systems.

• Application for a license or access permit from government bodies or locations that require it when necessary

• Maintain and organize company records, contracts, and confidential documents

• Company vehicles maintenance, repairs, seasonal parking, and vehicle-related matters

• Oversee and maintain in good order office facilities/equipment & supplies eg. aircon system, copier, computers, etc.

• Handle phone calls, emails, and other correspondence

• Arrange meetings, minutes, appointments, and event schedules, travel/accommodation, if any

• Maintain office and housekeeping items. Managing the purchase of all Office supplies, such as pantry items, stationery, and maintaining stock

• Flexibility to perform and ad hoc other general administrative duties or operational tasks when required

Requirements:

• Minimum GCE 'O' Level / Higher NITEC / Diploma in Accounting, Business Administration, or equivalent

• At least 1 year of admin and/or accounting experience preferred (fresh graduates welcome to apply)

• Able to commence work immediately or within a short notice period

• Proficient in MS Office with basic accounting knowledge

• Ability to work independently and as part of a team

• Strong organizational and multitasking and prioritize effectively

• Positive attitude with good communication and interpersonal skills