Overview

We are a newly incorporated company seeking a proactive and versatile individual to support the day-to-day operations of the office while providing executive assistance to senior management. This dual role requires excellent organisational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic start-up environment.

Key Responsibilities

(1) Office Management

• Set up and maintain office systems, including filing, supplies, and equipment.
• Manage vendor relationships and office procurement.
• Oversee basic HR administration such as leave tracking, staff onboarding, and maintaining personnel records.
• Ensure smooth running of the office environment and provide general administrative support

(2) Personal Assistant Duties

• Provide direct support to the Managing Director/CEO/Founder, including calendar management, scheduling meetings, and travel arrangements.
• Handle correspondence, prepare reports, and draft documents as required.
• Assist with confidential matters and ensure strict discretion is maintained.
• Coordinate meetings, prepare agendas, and take minutes.

Requirements

• Diploma or equivalent qualification, with prior experience in office administration or executive support preferred.
• Strong organisational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general IT tools.
• Excellent communication skills, both written and verbal.
• Ability to work independently in a fast-paced environment and take initiative.

What We Offer

• Opportunity to be part of a new and growing company.
• Exposure to both operational and executive-level responsibilities.
• A supportive environment where your contributions have direct impact.

Reporting to: Managing Director / CEO / Founder