Position Summary

We are seeking a highly organized and detail-oriented PMO Lead to support our project management operations and work closely with the main project manager to ensure successful project delivery. This role combines strategic project coordination with hands-on execution, requiring strong organizational skills, stakeholder management capabilities, and the ability to drive accountability across multiple workstreams.

Note: Security clearance will be required due to nature of work within public sector.

Key Responsibilities

• Monitor and track the status of work activities
• Create PMT slides
• Facilitate project meetings, workshops, and working sessions

Project Coordination & Support

• Partner closely with the main project manager to execute project plans and ensure deliverable completion

• Follow through on action items from project meetings, ensuring accountability and timely completion

• Coordinate inputs and deliverables from various workstreams and functional teams

Project Tracking & Reporting

• Monitor and track the status of work activities, milestones, and deliverables across all workstreams

• Maintain comprehensive project dashboards and status reports

• Create and manage Project Management Team (PMT) presentations and decks

Process Management & Documentation

• Establish and maintain project governance processes and standards

• Document project decisions, meeting minutes, and key communications

• Ensure adherence to project management methodologies and best practices

Team Engagement & Communication

• Organize team events, meetings, and communication sessions to maintain team cohesion

• Facilitate project meetings, workshops, and working sessions

• Foster a collaborative team environment and promote project culture

Administrative & Operational Support

• Manage project schedules, calendars, and resource allocation (i.e., roll on / roll off)

• Coordinate travel arrangements and logistics for project activities

• Support budget tracking and expense management activities

• Maintain vendor relationships and coordinate external resources as needed