We are seeking a Facilities Management Associate for our financial services client to provide exceptional operational and service support across their APAC offices. This role ensures seamless workplace experiences, high standards of safety, and efficient space and vendor management.

Key Responsibilities

Facilities Operations

• Oversee daily operations, including furniture installations, relocations, HVAC systems, and vendor coordination.
• Partner with building management to address maintenance, repairs, and tenant improvements.
• Ensure compliance with Health & Safety regulations and maintain emergency preparedness plans.
• Establish and update procedures for building and FF&E upkeep.
• Develop cross-location knowledge to support seamless backup coverage.

Security Management

• Manage physical security systems and protocols to safeguard employees, visitors, and sensitive information.
• Collaborate with internal stakeholders and building security teams.
• Maintain proficiency in security software and monitoring systems.

Vendor Oversight

• Administer and review contracts for facilities-related services.
• Enforce internal vendor policies to ensure consistency, quality, and cost efficiency.
• Manage furniture inventory and conduct periodic audits.
• Prepare purchase orders, define scopes of work, solicit bids, and coordinate vendor activities.

Space Planning

• Lead departmental moves and office reconfigurations in line with company and regulatory standards.
• Support lease tracking and renewals; engage with real estate advisors and design partners.
• Prepare budgets and executive-level presentations for new offices or lease extensions.

Environmental Reporting

• Collect and submit monthly environmental data for APAC offices to global headquarters.

Qualifications

• Minimum 5 years' experience in facilities management, project coordination, or related roles.
• Strong knowledge of building operations, security systems, and office space planning.
• Proven skills in project management and vendor negotiation.
• Excellent communication and interpersonal abilities across all levels of an organization.
• Proficiency in Microsoft Office; AutoCAD experience preferred.
• Self-starter with the ability to prioritize tasks and meet deadlines.
• Willingness to travel occasionally across APAC locations.
• Bachelor's degree (or equivalent) in business administration, project management, or related field.

If you or anyone within your network is keen to explore this further then do share your resume with Komal@kstalentsolutions.com/ Manisha@kstalentsolutions.com