Overview: We're looking for a Facilities Manager who sees beyond "operations" to imagine how a venue itself can be part of the experience. You'll ensure our spaces run seamlessly, but also set the standard for what a world-class creative hub should feel like: safe, sustainable, and effortlessly inspiring. This is more than managing a building - it's about shaping the environment that powers IMBA's bold ideas.

Key Responsibilities:

Facilities Operations & Maintenance

• Oversee daily venue operations, including utilities, HVAC, lighting, security, and cleanliness.
• Develop and implement preventive maintenance schedules for theatre equipment and building systems.
• Ensure timely response to breakdowns, repairs, and safety hazards.
• Manage asset inventory and equipment lifecycle (e.g. AV systems, seating, staging).

Venue Readiness & Event Support

• Coordinate facilities setup and teardown for performances, exhibitions, and external bookings.
• Ensure backstage, front-of-house, and visitor areas meet operational standards.
• Support technical and production teams with facilities needs during events.

Health, Safety & Compliance

• Ensure compliance with Singapore regulations (BCA, SCDF, MOM) relating to workplace and public safety.
• Conduct routine inspections and risk assessments (fire safety, emergency exits, accessibility).
• Maintain WSH documentation, safety audits, and incident reports.
• Coordinate emergency response drills and procedures.

Vendor & Contractor Management

• Source, negotiate, and manage external vendors for cleaning, security, repairs, and maintenance.
• Review and track service contracts, ensuring cost efficiency and SLA adherence.
• Manage contractors' compliance with safety protocols while on-site.

Budgeting & Cost Control

• Prepare and manage the annual facilities budget (maintenance, utilities, contractors).
• Track and report on cost efficiency, ensuring alignment with IMBA's startup-stage resource discipline.
• Identify opportunities for sustainability and energy savings.

Strategic Facilities Planning

• Work with IMBA leadership on space optimisation and future venue enhancements.
• Support planning of renovations, refurbishments, and technical upgrades.
• Develop SOPs for long-term facilities operations and scaling across future IMBA sites.

Preferred Attributes:

• Strong knowledge of building management systems (BMS) and safety regulations.
• Problem-solving and crisis management skills.
• Vendor negotiation and contract management.
• Budget management and cost efficiency mindset.
• Ability to work in fast-paced, event-driven environments.