Job Description:

5 days work, 9am - 6pm

• Provide full secretarial and administrative support to Directors
• Manage Directors calendars, scheduling & organizing meetings if needed
• Arrange travel bookings for Directors personal and business trips

E.g. Flight tickets, hotel accommodation, car transfers,
restaurant reservations and country entry applications if needed.

• Prepare and submit monthly reports on Director's reimbursement
and other expenses claims.
• Handling office season parking and insurance payments
• Maintain and upkeep all confidential documents in proper filling system
• Doing internet research and personal purchases for Directors
• Able to maintain confidentiality

Office Administration:

• Assist and support Financial Analysts on various ad-hoc reporting requests

and updating portfolios month end statements if needed

• Collate staff expense claims and monitor keep track of annual & medical leaves

• Prepare iBanking transfer payments for monthly vendor invoices,
directors/staff claims and prepare monthly reports.

• Monitor all Petty Cash expenses, prepare monthly report

• Prepare and submit month end closing to external bookkeeper

• Maintain proper filing system, perform data entry including data
management and file sharing

• Purchasing & replenishing of office stationery and pantry supplies,
maintain the general upkeep of office cleanliness

• Ordering name cards and office printing requisitions

• Answering incoming/redirecting calls and courier arrangements when necessary

• Liaise with vendors for office maintenance etc.

• Other ad hoc as assigned.

Requirements:

• Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2 - 3 years PA/admin experiences are welcome to apply

• Ability to liaise internally and externally on administrative and other matters.

• Initiative to learn and get things done efficiently

• Good attitude

• Able to take stress & multi-tasking

• Good time management and strong sense of urgency and priorities

• Proficient in Chinese (Speaking, reading & writing)

Years of Experience: 2-3 years and above.