Role overview:

• The Inventory Assistant manages medical supplies, medications, and hospital materials, ensuring accurate inventory records, procurement, and stock organization.

• Key responsibilities include updating EzyVet, checking deliveries, handling controlled drugs, conducting audits, and forecasting inventory needs with staff.

• They also support inventory policies and prepare reports for management.

• Who will this role report into: Head of Department

• Employment Type : Full-Time

Job Description:

• Maintain and manage inventory levels of medical supplies, medications and other hospital materials

• Ensure accurate and timely updates to inventory records in EzyVet including entering update of invoices

• Assist with procurement, ordering and receiving stock, checking deliveries for accuracy and quality

• Implement the process around controlled drugs

• Organise and label stock to ensure efficient accessibility and rotation of items

• Conduct regular inventory audits and reconcile discrepancies

• Work closely with veterinary staff to forecast inventory needs and manage stock levels accordingly

• Help implement and maintain inventory management policies and procedures

• Prepare and submit inventory reports to hospital management

• Working Hours: 5 day work week, 8am to 5pm / 9am to 6pm

Desired skills and experience:

• Strong attention to detail, organizational skills and ability to work independently and as part of a team.

• Proficiency in inventory management software (e.g., EzyVet, Microsoft Excel).

• Strong communication skills to collaborate with veterinary staff and management.

• 2-3 years of experience in inventory management or supply chain operations, preferably in a veterinary, medical, or pharmaceutical setting.

• Experience handling controlled substances in compliance with AVS regulation is an advantage.