Admin Executive
COLD STORAGE SINGAPORE (1983) PTE LTD
The Role
About You
Benefits
- Oversee daily operations of building facilities and M&E equipment across offices/warehouses to ensure a safe and functional environment
- Maintain and update accurate asset and equipment inventory records
- Manage administrative tasks (e.g. iPOS, capex forms, invoice consolidation and facility documentation)
- Prepare ISO documents for internal audits and ensure all certificates and licenses are current
- Coordinate and supervise routine maintenance, repairs and user requests related to maintenance, asset acquisition and disposal
- Liaise with service providers (e.g., CityFM) to extract service reports and coordinate planned maintenance
- Ensure compliance with corporate policies, standards, and procedures
- Address stakeholder feedback and complaints promptly, maintaining good working relationships with internal teams and external partners
- Support soft services operations, including stakeholder and landlord engagement
- Assist in preparing and managing OPEX & CAPEX budgets, and provide monthly service fee updates
- Manage procurement processes, vendor contracts, and monitor vendor performance
- Handle SAP PO creation, approvals, invoice processing, and goods receipt
- Track deferred and Out-of-Contract (OOC) jobs and provide recommendations for approvals
- Manage compliance-related communications and documentation (e.g., permits, fire certificates, utilities)
- Support insurance claims investigations and related documentation
- Assist in store handover and closure processes
- Any other adhoc duties as and when assigned
About You
- Fresh graduates are welcomed, training will be provided.
- Candidates with Facilities education / experience is a plus.
- Possess interpersonal and problem-solving skills, able to work well in fast-paced environment.
- Attention to details and sensitive to financial literacy.
- Able to handle pressure and perform multiple tasks
- Independent, proactive and possess can do attitude.
Benefits
- Team Member Discount
- Subsidized Medical and Dental Benefits
- Training Opportunities
- Career Advancement
JOB SUMMARY
Admin Executive
COLD STORAGE SINGAPORE (1983) PTE LTD
Singapore
18 days ago
N/A
Full-time
Admin Executive