Office Manager
TRISTAR INVESTMENT MANAGEMENT PTE. LTD.
14 days ago
Posted date14 days ago
N/A
Minimum levelN/A
Job Description & Requirements
Key Responsibilities:
1. Office Administration & Operations
2. Facilities & Vendor Management
3. Human Resources Support
4. Financial & Budget Management
5. Regulatory Compliance & Documentation
6. Communication & Coordination
7. Executive Support
Requirements:
Key Responsibilities:
1. Office Administration & Operations
- Oversee day-to-day office operations to maintain a safe, clean, and productive working environment.
- Manage office supplies, equipment, repairs, and general upkeep.
- Supervise and guide a small administrative team (2 staff members).
- Coordinate for meetings, room bookings, and company events.
2. Facilities & Vendor Management
- Act as liaison with landlords, building management, and external vendors for all office-related services.
- Manage vendor relationships, including IT support, cleaning, courier, and pantry services.
- Negotiate and review vendor contracts to ensure service quality and cost-effectiveness.
3. Human Resources Support
- Facilitate onboarding and offboarding processes including workspace setup, orientation, and clearance.
- Maintain employee records and support the implementation of HR policies and procedures.
- Organize staff engagement initiatives and employee welfare programs.
4. Financial & Budget Management
- Monitor and manage the office budget, including procurement and service-related expenses.
- Process invoices and liaise with the Finance team to ensure timely vendor payments.
5. Regulatory Compliance & Documentation
- Ensure the company complies with workplace safety, statutory, and regulatory requirements.
- Maintain accurate records of business licenses, permits, and compliance documentation.
6. Communication & Coordination
- Serve as the central administrative point of contact for both internal departments and external stakeholders.
- Support the flow of communication and coordination of organizational announcements and updates.
- Perform other ad-hoc administrative tasks as required.
7. Executive Support
- Provide administrative assistance to the Managing Director.
- Manage the MD's calendar, including prioritizing appointments, scheduling meetings, and coordinating logistics.
- Organize and prepare materials for meetings and follow up on action items as needed.
- Handle confidential documents and communications with discretion.
Requirements:
- Proven experience in office management or administrative roles.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent interpersonal and communication abilities, both written and verbal.
- Proficient in Microsoft Office and office management tools.
- Familiarity with HR processes and basic financial or budgeting knowledge is a plus.
- High degree of discretion, integrity, and confidentiality.
- Energetic, mature, meticulous, and punctual with good time management skills.
JOB SUMMARY
Office Manager
TRISTAR INVESTMENT MANAGEMENT PTE. LTD.
Singapore
14 days ago
N/A
Contract / Freelance / Self-employed
Office Manager