Job Description

Duties and Responsibilities

We are seeking for an organised and proactive Office Administrator to join our team. Reporting to the Senior Manager, HR, the Office Administrator will be responsible for providing administrative support and ensures smooth administrative processes and maintaining a clean, efficient and welcoming office environment. The Office Administrator will also play a key role in coordinating employee training and development initiatives as well as organising team bonding activities to foster a positive and collaborative workplace culture.

Administrative Support

• Manage office supplies, equipment, insurance and vendor relationships.

• Manage phone calls and correspondence (e-mail, letters, packages (in/out) etc.)

• Maintain digital and physical filing of documents

• Support HR admin and simple bookkeeping procedures

• Create and update records and databases with personnel, financial and other data

• Manage provision/vouchers collection for clients

• Submit timely reports and prepare presentations/proposals as assigned

Office Management

• Manage office supplies, equipment, insurance and vendor relationships

• Ensure the office environment is clean, safe, and well-maintained, including coordination with office sanitation service providers

• Monitor and maintain office cleanliness standards and hygiene protocols

Human Resources & Staff Development

• Coordinate onboarding processes for new hires

• Organise and track employee training and development programmes, including workshops, seminars, and online courses

• Maintain training records and assist in evaluating training effectiveness

• Organise team bonding activities for staff

Event & Logistics Coordination

• Coordinate logistics for events, workshops, and outreach activities, as assigned

• Liaise with external vendors and partners for event support, when necessary

Compliance & Policy

• Ensure compliance with organisational policies and relevant regulations

• Handle ad-hoc administrative duties as assigned

Requirements:

• Minimum Nitec Certificate in services

• Candidates must have at least one year working experience with relevant in office administration in an office setting

• Positive attitude, independent but a good team player

• Proficient in Microsoft Office (Word, Excel and Power Point)

• Ability to prioritise urgent and important tasks