We are seeking a Marine & Security Executive to provide structured administrative, documentation, and coordination support across Marine, Security, Vetting, and SHEQ functions. This role is critical in ensuring the accuracy, traceability, and timely availability of statutory, security, and management system documentation, while supporting audits, vessel certifications, security operations, and emergency preparedness across the fleet.

Key Responsibilities

Marine & Security Administration

• Provide administrative and secretarial support to Marine & Security, Vetting, and SHEQ teams
• Maintain accurate, auditable records of statutory, security, and management system documentation
• Ensure timely distribution, tracking, and confirmation of compliance‑critical documents to vessels
• Act as a coordination point between vessels, office departments, flag administrations, service providers, and auditors

Certificates, Flag & Compliance Support

• Manage renewal tracking and documentation of Marine and Security certificates (physical and digital)
• Liaise with Flag Administrations on security matters, including guard embarkation and disembarkation reporting
• Arrange courier services for statutory plans, manuals, and official documentation

Audits, Inspections & Vessel Support

• Support Company DOC, ISO, TMSA, navigation audits, VDR analysis, and external inspections
• Assist with vessel takeovers, flag changes, name changes, and newbuild documentation packs
• Maintain records of DPA, Fleet Manager, Security, Vetting, and senior management ship visits

Security Operations & Emergency Preparedness

• Coordinate Ship Security Alert System (SSAS) testing and maintain related records
• Monitor vessel security drills, SSP and SMPEP reviews, and follow up on gaps or delays
• Assist in shore‑based emergency drills and exercises
• Maintain fleet security bulletins, flag circulars, and external security advisories

PMSC, Risk Assessment & Armed Guard Coordination

• Liaise with PMSCs, P&I Clubs, and stakeholders for port and voyage security risk assessments
• Perform preliminary risk reviews and present mitigation recommendations to Marine Operations
• Coordinate HRA transits, armed guard quotations, flag submissions, approvals, and post‑transit reporting
• Ensure timely documentation submission by vessels and vendors

Reporting, Monitoring & Financial Support

• Maintain fleet security reports, monitoring sheets, emergency contact lists, and distribution lists
• Prepare and circulate weekly fleet security reports in coordination with CSO/ACSO
• Handle Marine and Security invoices, including PO creation, approvals, and processing
• Coordinate bulk ship mail arrangements with Technical Secretaries

Qualification

• NITEC / Diploma / Degree in a relevant discipline, with knowledge of office administration.
• Minimum 2 years’ relevant experience in an administrative and/or secretarial position
• Preference for work experience in the maritime / ship management sector dealing with Marine or Security matters.
• Proficient in Outlook, Microsoft Excel, Word and PowerPoint.
• Fluent in written and spoken English.
• Committed and responsible in meeting deadlines with excellent time management skills.
• Independent, outcome driven, organized and resourceful.
• Strong team orientation and has the ability to manage cross-functional relationships in a dynamic and fast-paced environment.
• Applicant should be a Singaporean.

Other Information

BW Epic Kosan offers exciting and rewarding career opportunities to bright and ambitious people, who have the skills and determination to succeed in a career in the maritime industry.

Our success is attributed to attracting, developing and retaining among the best people our industry has to offer.  We place great emphasis on developing talent and maximizing the opportunities for our staff to progress within the company.

This is a unique opportunity to work for one of the most progressive companies in the industry. Interested candidates should submit their covering letter and a detailed curriculum vitae to the Human Resource Department. Website:  www.bwek.com

Information for Recruitment Agencies:

Please be informed that BW Epic Kosan operates on a Preferred Supplier List (PSL) and will not be accepting unsolicited applications from non-PSL agencies.

We regret only shortlisted candidates will be notified.