We are seeking a resourceful and responsible HR & Admin Officer / Executive to join our team. This is a hybrid role that offers exposure to both human resource operations and general office administration.

The ideal candidate may not have full experience across all listed responsibilities but should have a strong interest in HR, be open to supporting daily administrative duties, and demonstrate a willingness to learn and grow in the role.

This position offers a valuable opportunity for individuals who are proactive, enjoy multitasking, and are eager to develop their skills while contributing to both people-related functions and organisational support.

Key Responsibilities

Human Resource Responsibilities:

• Support end-to-end recruitment activities including interview scheduling, candidate coordination, and follow-ups
• Manage onboarding and offboarding processes including documentation and induction
• Assist in work pass applications, renewals, and related compliance matters
• Maintain accurate and up-to-date employee records and HR documents
• Address employee queries regarding HR policies, leave, benefits, etc.
• Provide administrative support for staff insurance and benefits
• Arrange internal and external training programs, including scheduling, registration, and tracking training records
• Coordinate and support internal events, staff engagement activities, and welfare initiatives

Administrative & Office Support:

• Manage office supplies and stationery, ensuring adequate stock levels
• Handle office vendor management, including sourcing, price comparison, negotiation, and coordination of services related to office supplies, equipment, servicing, repairs and maintenance.
• Liaise with external vendors for office-related services and maintenance (e.g. equipment servicing, repairs, delivery)
• Ensure smooth daily office operations including courier arrangements, cleanliness, and facility needs
• Assist with filing, scanning, and document organisation (HR and non-confidential accounting documents)
• Perform accurate data entry and general admin support as required
• Assist the Manager with ad-hoc HR and office matters

Requirements:

• Diploma in Human Resource Management, Business Administration, or related discipline
• Minimum 1 year of relevant experience preferred (internship experience considered)
• Strong command of Microsoft Office (especially Excel: VLOOKUP, PivotTable)
• Well-organised, detail-oriented, proactive, and able to handle multiple tasks efficiently
• Comfortable managing both HR and administrative duties
• Strong communication and vendor coordination skills
• Able to start work immediately or within short notice
• Singaporeans only