Job Summary:

The HR & Admin Executive is responsible for supporting day-to-day HR operations and administrative functions. This role ensures smooth execution of HR processes, maintains employee records, assists in recruitment and onboarding, and handles general office administration.

Key Responsibilities:

Human Resources:

• Assist in the recruitment process including job postings, shortlisting, scheduling interviews, and follow-ups.

• Coordinate onboarding and offboarding processes, including documentation and orientation.

• Maintain and update employee records in the HR system.

• Handle employee queries related to HR policies, leave, attendance, and benefits.

• Support payroll preparation by providing relevant data (absences, bonuses, leaves, etc.).

• Monitor staff attendance and leave records.

• Assist in organizing training sessions, employee engagement activities, and performance reviews.

• Ensure compliance with labor laws and internal HR policies.

Administration:

• Manage office supplies and ensure availability of necessary items.

• Handle administrative support for departments (e.g., travel bookings, meeting room coordination, event logistics).

• Maintain records of company assets, contracts, and insurance.

• Liaise with external vendors, service providers, and building management.

• Ensure the office environment is clean, safe, and well-maintained.

Requirements:

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.

• Proven experience in a similar HR and/or administrative role (1-2 years preferred).

• Familiarity with HR software and MS Office Suite.

• Good understanding of labor laws and HR best practices.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• High level of discretion and confidentiality.