Ubi | Full-Time | 5 Days Work Week

Our client is looking for a resourceful and detail-oriented Junior Administrator to join our growing team!

If you thrive in a fast-paced environment and enjoy supporting multiple departments including customer service, HR, logistics, and finance - this is the role for you.

Job Responsibilities:

HR & Payroll Support

• Schedule interviews and assist hiring managers
• Track staff attendance, leave, and medical leave records
• Calculate sales commissions
• Handle payroll, work pass applications, CPF, and tax submissions
• Conduct onboarding/offboarding and prepare HR documents
• Support yearly employee performance appraisals

Administrative & Customer Support

• Handle customer enquiries and feedback efficiently
• Liaise with service centre and finance team on customer/payment matters
• Answer phone calls, emails, and manage office correspondence
• Prepare and input invoices, POs, DOs, service orders, and quotations

Purchasing & Inventory

• Manage full purchasing cycle: sourcing, negotiation, issuing POs, goods receipt
• Source for competitive suppliers and maintain vendor relationships
• Update and maintain accurate inventory records

Sales & Finance Coordination

• Coordinate with sales team and prepare daily/monthly sales reports
• Generate monthly statements of account
• Conduct audit checks on finance documents
• Resolve client payment disputes

Job Requirements:

• Diploma in Business Admin, HR, or relevant field
• 2-3 years of relevant experience preferred
• Proficient in MS Office (Word, Excel, Outlook)
• Strong multitasking, organization, and communication skills
• Positive attitude and willingness to learn

What We Offer:

• Dynamic and supportive team environment
• Opportunities to grow and learn across departments
• Competitive salary and benefits