Position Overview

This is a multifunctional finance and administrative support role responsible for managing payroll, financial reporting, vendor coordination, HR operations, and logistics. The role ensures smooth day-to-day operations across finance, admin, and HR functions.

Key Responsibilities

1. Payroll & Finance

• Handle payroll processing, payslips, CPF submissions, and final salary for resigned staff.
• File IR21 for foreign employees and liaise with IRAS.
• Prepare daily/weekly/monthly payment summaries and monthly reports.
• Manage banking transactions and cash flow tracking.
• Handle invoicing, billing, GST, credit notes, and vendor coordination.
• Maintain accurate financial records and support audits and financial consolidation.

2. Human Resource & Administration

• Support full recruitment lifecycle: sourcing, interviewing, and onboarding.
• Manage work passes, medical checks, contracts, and PLRD compliance.
• Maintain employee records, manage uniform issuance and training coordination.
• Handle HR documentation (e.g., confirmation, transfer, resignation letters).
• Support exit interviews, grievance management, and HR reporting.

3. Logistics & Office Support

• Issue and recover company items from staff (logistics control).
• Handle office and site inventory management.
• Liaise with vendors and resolve delivery/supply issues.
• Maintain and update logistics records and submit reports on time.

4. General Admin & Support

• Manage calls, visitors, data entry, record filing, and meeting documentation.
• Provide administrative support to various departments and ensure timely reporting.

Key Focus Areas

• Payroll & Accounts Management
• Financial Reporting & Compliance
• Recruitment & Employee Lifecycle
• Vendor & Inventory Management
• HR Documentation & Policy Adherence
• Office Administration & Data Accuracy

Candidate Requirements

• Experience: Admin experience preferred (especially in security or related industries); fresh applicants welcomed.
• Skills: Strong initiative, communication skills, ability to multitask under tight deadlines.
• Attributes: Proactive, team-oriented, yet capable of working independently with a service-first mindset.