Human Resource

• Execute recruitment process in an effective and efficient way as per the company recruiting standards: posting of job advert to JobStreets, MyCareerFuture and Chinese Newspaper (if any)

• arrange candidates for interviews, prepare employment letters for successful candidates, onboarding orientation program and offboarding for resigned employees.

• Purchase yearly job posting credit with JobStreets and monitor each job posting credit deduction

• Be responsible for employee records: storing employee's correspondence document, increment, warning letters, transferring and resignations of staff in a systematic manner.

• Apply/renew/Issuance/cancellation of work passes of foreign employees (WP, SP, EP & LTVP)

• Follow up with exit clearance form for resigned employee, complete offboarding process including payroll calculations, submit IR21 tax clearance for foreigner and cancellation of passes

• Liaise with 3rd party on staff recruitment and salary package

• Manage and process monthly payroll, leave, claims, staff attendance and appraisal via Infotech system

• Processes mid and end month incentives and overtime in payroll system, uploading of payroll to bank for payout on 15thand on month-end

• Generate CPF contribution and submit to CPF Board

• Generate month end report to Finance and Sales Dept separately after month end payroll

• Generate employees' IR8A and foreigner employees' IR21 for clearance

• Submit Director Fee S45 twice per year to IRAS, as per finance advise

• Assist on yearly audit check on payroll

• Handle part timer payroll for stickering in warehouse and double digits online event (if any)

• Liaise with managers closely on employees' confirmation, increment and promotion if any

• Issue yearly Re-Employment letter to employees who are above 63 years old

• Assist to issue yearly contract to all RO (P&G)

• Prepare yearly increment proposal for CEO approval for all departmental proposal and RO (P&G) yearly increment by RO Manager

• Liaise with Insurance vendor on Employee's yearly renewal on GH&S, outpatient & WICA, and Director's Family yearly insurance renewal and claims submission

• Ensure & update company policy

Performance Evaluation

• Ensure annual performance dialogue process in place, close annual key rocks by end Sep

• Performance review with managers every 6 months

Government Authorities

• Handle Government surveys and requirements, eg: MOM Quarterly Labour Market Survey,

• Coordinate with relevant authorities on NS claim, ML, CCL claim and other grants submission

Training

• Co-ordinate training programs for Warehouse team on WSQ-Operate Forklift Course

• Arrange training venue for employee, submit invoice to finance for course payment

Administrative Support

• Ownership to email invite attendees to a monthly drumbeats meeting/quarterly Talent Council meeting, writing of minutes and distribution to attendees

• Update employee details to Prudential on monthly assist/left employees, claim submission and follow up with Prudential closely on insurance claim status

• Coordinate office activities to uphold cohesive: offsite events, staff engagement events

• Yearly renewal of SFA Certification for office and Food Storage in warehouse

• Yearly renewal of NEA Packaging Report

• Arrange baby gifts for newborn, flowers for customer's shop new opening and condolences for family members

• Handle building management's communications, fire drills & monitor warehouses' activities to be compliant with Mapletree.

• Maintain office stationery, pantry supplies, printing name cards & ordering of T-shirts

• Cover Sales Admin during her absence: handle call in customers' enquiry and documents incoming/outgoing to Tuas warehouse

• Open letter box to clear letters and bank statement twice per week

• maintain CEO's room and office cleanliness

• Arrange year end buffet lunch for office and warehouse

• any adhoc issues by department heads