Essential Duties and Responsibilities:

Recruitment

- Job postEssential Duties and Responsibilities

Recruitment

• \tManage end-to-end recruitment for non-managerial roles (office and production).

• \tPost job advertisements and source candidates through various channels.

• \tCoordinate with recruitment agencies on sourcing and selection.

• \tMaintain a candidate database and manage applicant tracking.

• \tScreen, interview, and assess candidates for suitability.

• \tPrepare salary proposals for approval and conduct reference checks prior to offers.

Onboarding & New Employee Administration

• \tCoordinate onboarding including work pass applications, contract signing, and orientation.

• \tEnsure all employment documentation is complete and recorded in HR systems.

• \tTrack probation periods and coordinate timely reviews with department heads.

Exit Administration

• \tPrepare exit documents and verify leave balances.

• \tConduct exit interviews and ensure completion of offboarding procedures.

Benefits Administration

• \tAdminister medical and insurance benefits for new joiners and leavers.

• \tEnsure timely and accurate updates in benefits systems.

Payroll Administration

• \tAssist in monthly payroll processing, ensuring accuracy of attendance, OT, and leave data.

• \tVerify variable pay components and coordinate with Finance for disbursement.

• \tEnsure statutory compliance with CPF, IRAS, SDL, and other regulations.

• \tMaintain payroll records and ensure confidentiality.

• \tSupport timely filing of tax forms (IR8A, Appendix 8A, etc.).

Employee Relations & Engagement

• \tSupport department managers in handling employee relations, grievances, and disciplinary actions.

• \tCoordinate employee engagement activities (e.g., annual dinner, festive events).

• \tArrange festive gifts and staff welfare initiatives.

Performance Management

• \tCoordinate annual and mid-year performance appraisal cycles.

• \tSupport line managers in setting KPIs and conducting performance evaluations.

• \tFacilitate performance calibration and ensure consistency across departments.

• \tTrack completion and maintain performance records.

Career Development & Progression

• \tSupport managers in mapping out career progression pathways for key roles.

• \tAlign development plans with appraisal outcomes and business needs.

• \tIdentify training needs and recommend suitable upskilling opportunities.

• \tTrack employee development and career movement in HR systems.

Reporting & Compliance

• \tPrepare HR reports on headcount, turnover, leave trends, and recruitment.

• \tEnsure HR policies and practices comply with Singapore employment laws.

• \tStay updated on relevant legislation and MOM guidelines.

HR Administration

• \tMaintain employee records and ensure timely updates.

• \tArchive files for resigned employees in accordance with document retention policies.

• \tGenerate HR letters and official documentation as required.

• \tRenew foreign worker passes and ensure regulatory compliance.

• \tSupport continuous improvement of HR systems and workflows.

Profile

• \tProficient in Microsoft Office; fluent in English and Chinese.

• \tStrong communication, interpersonal, and organizational skills.

• \tAble to work independently and meet tight deadlines.

• \tHigh level of integrity and commitment to confidentiality.

ing on job portal and other channels

- Candidate search in the open market

- Work with recruitment agencies on candidate sourcing and selection

- Create database of candidates of both potential and interviewed candidates

- Screen, interview and select the right candidates for all non-managerial positions including both office and production roles

- Prepare salary proposal for review and approval before making an offer

- Conduct reference check for direct hires or ensure all reference checks are duly completed by recruitment agencies before an offer is made

New Employee Administration and On-Boarding

- Prepare all necessary on-boarding process for new employees which includes work pass application (if required), prepare and meet new joiners to sign the employment contract and documentations and uniform arrangement etc

- Prepare necessary documentation all employees

- Register all new employees thumbprint and onto HR system

- Conduct on-boarding to all new employees on HR policies and procedures and introduction to K.P.P. Packaging

- Timely follow-up on probation due date and inform department manager at least 1 month before the probation is due with the necessary documentation to complete for review

Exit Administration

- Prepare exit documents, check leave records in HR

- Conduct exit interview with all the employees where appropriate

- Ensure exit checklist is completed on the last work

- Ensure all employees has exit documents and process completed

Benefit Administration

- Insurance and Medical administration including registration for new employees, remove leavers etc

Employee Relations

- Support and work with department managers on employee relations and staffing matters

- Lead and co-ordinate employee activities and/or employee related events (Inclusive but not limited to Annual Dinner, Chinese New Year)

- Prepare and send gifts to employees on major festive of the year

Reports

- Prepare all necessary reports on a monthly, quarterly or needed basis

- Monthly review of leave records to ensure no leave issues to be missed out

HR Administration

- Maintain all relevant documents and update where necessary

- Maintain employee profiles for all employees and duly remove leavers' employee profiles and transfer the documents to archive

- Renew foreign employees' work pass in a timely manner

- Generate HR letters and documents where needed

- Keep updated on latest labour laws and government requirements

- Any other HR administration where needed

Qualifications:

- Minimum 1-2 years relevant experience in HR from manufacturing industry is preferred

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Profile:

- Proficient in Microsoft Office

- Proficient in both English and Chinese

- Ability to multi-task in a fast-paced environment

- Able to work with minimal supervision to meet deadlines

- Good knowledge in HR practices in Singapore

- Good understanding of Employment Law and Payroll practices in Singapore

- Uphold Confidentiality as a HR Professional

- Proficient in communication skills, with ability to communicate with employees of

- all levels

- Good time management and good organization skills

- Responsible, proactive and positive attitude