A. HUMAN RESOURCES (HR) RESPONSIBILITIES

1. Recruitment & Onboarding

• Assist in job posting on MyCareersFuture, JobStreet, LinkedIn, etc.
• Screen resume and arrange interviews
• Prepare offer letters and employment contracts
• Coordinate onboarding and employee induction
• Maintain probation and confirmation records

2. Employee Records & HR Administration

• Maintain and update employee personal files
• Update HR system with employee information
• Prepare HR letters (confirmation, warning, promotion, transfer)
• Handle resignation, clearance, and exit documentation
• Maintain staff directory and organization chart

3. Payroll & Statutory Support

• Assist in monthly payroll preparation
• Track attendance, overtime, and leave records
• Prepare CPF submission data and support CPF filing
• Assist with IR8A, IR21, and annual payroll reporting
• Liaise with Accounts or payroll vendors

4. Leave, Attendance & Compliance

• Process leave applications and update balances
• Monitor medical leave and MC submission
• Ensure compliance with Employment Act & MOM regulations
• Assist with work pass matters (WP, S Pass, EP)

B. SALES ADMINISTRATION RESPONSIBILITIES

5. Sales Support & Coordination

• Prepare sales quotations, proposals, and invoices
• Issue sales orders and delivery orders
• Coordinate with sales team, customers, and operations
• Maintain customer database and sales records
• Follow up on customer enquiries and documentation

6. Order Processing & Documentation

• Process purchase orders and sales orders
• Track order status and delivery schedules
• Prepare job folders and project documentation
• Support contract and agreement documentation

7. Billing & Reporting Support

• Assist in billing and invoice preparation
• Coordinate with Accounts on AR matters
• Prepare sales reports for management
• Maintain proper filing of sales documents

C. GENERAL & ADMINISTRATIVE DUTIES

8. Office & Administrative Support

• Handle general office administration duties
• Manage incoming calls, emails, and correspondence
• Coordinate office supplies and vendors
• Support management with administrative tasks

9. Compliance & Confidentiality

• Maintain strict confidentiality of HR and sales information
• Ensure proper documentation and record-keeping
• Perform ad-hoc duties as assigned by management

Skills & Requirements (Optional)

• Knowledge of Singapore Employment Act & CPF
• Experience in HR administration and sales support
• Good communication and coordination skills
• Proficient in MS Excel, Word.
• Able to multitask and work independently

1. HR Experience (Must-Have)

• 1-3 years experience in HR administration or HR assistant role
• Hands-on experience with employee records & HR documentation
• Experience handling recruitment coordination (job posting, interviews,onboarding)
• Basic knowledgeof Singapore Employment Act & MOM regulations
• Experience supporting payroll, CPF submission, leave & attendance
• Familiarity with IR8A / IR21 (at least support level)

2. Sales Administration Experience(Must-Have)

• 1-3 years experience in sales admin / admin support role
• Experience preparing quotations, sales orders, invoices
• Ability to coordinate with sales team, customers, and operations
• Experience handling customer enquiries & documentation
• Knowledge of basic order processing & billing workflow

3. Systems & Software Experience

• Proficient in MS Excel, Word, Outlook
• Experience using HR systems / payroll systems
• Experience with accounting or ERP systems (e.g. Xero, QuickBooks, SAP, or similar)
• Ability to prepare reports and tracking sheets

Nice-to-Have (Not Mandatory but Advantage)

• Experience in construction/ engineering / trading industry
• SkillsFuture claim experience
• Sales support or customer service exposure
• Basic accounting or AR knowledge

Benefits: Competitive salary, CPF contribution, annual & medical leave as per MOM, AWS & performance bonus, sales incentives (if applicable),training & career progression, supportive work environment.