Purpose

This role supports the Human Resources function across five core HR pillars: Talent Management, Employee Engagement, Learning & Development, Performance Management, and Compensation & Benefits.

The HR Executive will be responsible for day-to-day HR operations, administration, coordination, and employee support, while also assisting with office management and cross-departmental needs. This is a hands-on, learning-focused role designed for someone who is keen to start a long-term career in HR and grow into a well-rounded HR professional.

Job Duties:

1. Talent Management (Recruitment & Onboarding Support)

• Assist in end-to-end recruitment activities such as job postings, resume screening, interview scheduling, and candidate communications.
• Coordinate interview arrangements and follow up with hiring managers.
• Support onboarding processes, including preparation of documents, system setup, and new joiner orientation.
• Maintain recruitment trackers and basic recruitment reports.

2. Employee Engagement & Communications

• Support employee engagement initiatives, staff welfare programs, and internal activities.
• Assist in planning and coordinating staff events, celebrations, and team bonding activities.
• Support internal staff communications (e.g., announcements, reminders, notices, HR updates).
• Act as a friendly and approachable point of contact for basic employee queries.

3. Learning & Development (Basic Support)

• Assist in coordinating training sessions, workshops, and courses.
• Support training administration, including registrations, attendance tracking, and documentation.
• Help with training grant applications, claims, and related paperwork when required.
• Maintain training records and trackers.

4. Performance Management (Administrative Support)

• Support the administration of performance appraisal exercises.
• Assist in tracking appraisal timelines, forms, and documentation.
• Coordinate with managers and staff on submissions and deadlines.

5. Compensation & Benefits (Administrative Support)

• Assist in the administration of employee benefits, leave records, and claims.
• Support basic HR-related documentation related to compensation and benefits.
• Liaise with relevant parties on HR-related claims, reimbursements, and documentation.

6. HR Systems & Records Management

• Maintain and update employee data in the HR system.
• Act as a first-line support for employees who need help navigating HR systems.
• Generate basic HR reports and trackers.
• Ensure accuracy and confidentiality of HR records.

7. Office Administration & Facilities Support

• Oversee day-to-day office administration matters such as pantry supplies, stationery, and general office needs.
• Coordinate with vendors, contractors, and service providers for office maintenance and repairs.
• Monitor office facilities and ensure a safe, organized, and functional working environment.
• Track office-related inventories and expenses.

8. Cross-Departmental & Project Support

• Provide administrative and coordination support to other departments when required.
• Assist in company-wide initiatives, projects, and events.
• Support ad-hoc tasks as assigned, with a positive and flexible mindset.

Experience:

• 0-1 year of experience in HR, administration, or related fields is an advantage but not required.
• Fresh graduates are welcome to apply.

Qualifications:

• Diploma or Degree in Human Resources, Business Administration, or related fields.

Other Requirements:

• Strong interest in pursuing a long-term HR career.
• High learning agility - curious, adaptable, and eager to learn.
• Open to feedback and continuous improvement.
• Good time management and ability to handle multiple tasks.
• Organised, detail-oriented, and responsible.
• Friendly, approachable, and service-oriented.
• Comfortable with administrative and operational work.
• Able to work well with people from different departments.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good written and spoken English.

KEY COMPETENCIES REQUIRED FOR THE JOB: (Core & Behavioural)

• Learning agility and growth mindset
• Proactive and self-motivated
• Positive attitude
• Team player
• Adaptable and flexible
• Good communication skills
• Reliable and responsible
• Able to work under pressure