Handle day-to-day HR operational and administrative functions
Manage the full cycle of work pass matters, including applications, renewals, cancellations, and coordination with MOM
Prepare, organize, and maintain accurate employee records, both physical and digital, ensuring proper documentation and compliance
Ensure all employee documentation (contracts, personal details, certificates, permits) is complete, accurate, and up to date
Maintain and regularly update personnel filing systems and HR databases
Administer employee onboarding and offboarding processes, including preparation of offer letters, employment contracts, and induction documentation
Manage employee insurance matters, including:
Group medical and accident insurance administration
Enrollment and removal of employees from insurance policies
Liaison with insurance brokers and insurers
Handle Work Injury Compensation Act (WICA) matters, including:
Submission and monitoring of WICA insurance coverage
Reporting and documentation of workplace injuries and incidents
Coordination with insurers, MOM, medical providers, and internal stakeholders on WICA claims
Maintenance of accurate records for WICA cases and related correspondence
Support payroll preparation by maintaining accurate employee data, leave records, and attendance information
Administer employee leave, medical claims, and benefits records in accordance with company policies
Assist in HR reporting, audits, and compliance checks when required
Support recruitment activities such as job postings, interview coordination, and candidate communication
Liaise with external vendors, service providers, insurance brokers, and government agencies as required
Coordinate HR-related communications, notices, and internal announcements
Provide general administrative support to the HR department and management
Support HR projects and initiatives as assigned
Perform any other ad-hoc duties as required

Requirements

Diploma or Degree in Human Resources, Business Administration, or equivalent
Fresh graduates are welcome to apply; prior HR, admin, insurance, or WICA-related experience is an advantage
Strong sense of integrity, confidentiality, and professionalism
Detail-oriented with good documentation and organizational skills
Committed, responsible, and willing to learn
Able to work independently in a fast-paced environment and meet tight deadlines
Good communication and interpersonal skills
Proficient in Microsoft Office applications

Related tags

JOB SUMMARY

HR & Admin Executive

L&K ENGINEERING (SUZHOU) CO., LTD. Singapore Branch

Singapore

16 days ago

N/A

Full-time

HR & Admin Executive