HR Executive (HR Operations & Recruitment)

(Singapore focus / Malaysia focus)

Role Overview

We are hiring two HR Executives under the same role, with each position supporting either Singapore or Malaysia HR operations.

This is a hands-on role covering HR operations, payroll support, recruitment coordination, with involvement in day-to-day administrative and operational activities required to support business operations.

Junior HR candidates with at least one year of relevant experience are welcome.

Reporting Line

Reports to: Assistant HR Manager

Key Responsibilities

HR Operations

- Support end-to-end employee lifecycle processes, including onboarding, offboarding, and employment documentation
- Prepare, issue, and maintain HR-related documents such as employment contracts, confirmations, and letters
- Maintain and update employee records, files, and HR systems to ensure data accuracy
- Support day-to-day HR operational activities, coordination, and follow-ups
- Assist in handling employee queries related to HR processes and documentation
- Support implementation and upkeep of HR processes, internal records, and documentation

Payroll & Statutory Support

- Support payroll processing activities
- Assist in preparing payroll-related data and verification files
- Support statutory submissions, audits, and payroll-related reporting

Recruitment Support

- Support recruitment activities such as interview coordination and candidate communications
- Assist with onboarding documentation and new joiner preparation
- Provide administrative support throughout the hiring process

Work Pass & Immigration Support

- Support work pass application, renewal, and cancellation processes
- Prepare and maintain work pass-related documentation and records
- Liaise with relevant authorities or external vendors when required
- Track work pass validity and support compliance follow-ups

Administration & Operational Support

- Provide day-to-day administrative support to support HR and business operations
- Assist in documentation, coordination, tracking, and follow-up of operational matters
- Maintain records, files, and information accuracy across assigned tasks
- Support routine operational and administrative activities to ensure smooth daily operations

Requirements

- Diploma or Degree in Human Resources or a related HR discipline
- At least 1 year of relevant HR or administrative experience
- Comfortable with hands-on administrative and operational work
- Strong attention to detail, follow-up, and coordination skills
- Willingness to learn HR operations, payroll processes, and work pass administration

Remarks

- Position is based in Singapore
- Candidates who are available at short notice are preferred