Work location: 196 pandan loop pantech business hub, S128384

The HR & Admin Assistant supports the Human Resources and Administration functions by handling daily HR operations, employee records, recruitment coordination, and general administrative duties. This role plays a key part in ensuring smooth office operations, compliance with company policies, and effective employee support.

Key Responsibilities

Human Resources Duties

• Assist in recruitment activities, including job postings, interview coordination, and onboarding arrangements
• Prepare employment documents such as offer letters, employment contracts, and confirmation letters
• Maintain accurate and up-to-date employee records, personnel files, and HR databases
• Support payroll preparation by tracking attendance, leave records, and overtime
• Assist in handling employee queries related to HR policies, leave, and benefits
• Ensure HR processes comply with company policies and relevant labor regulations
• Support disciplinary documentation, investigations, and HR reporting when required

Administrative Duties

• Provide general administrative support, including filing, document control, and correspondence
• Manage office supplies, vendor coordination, and basic procurement
• Assist in managing dormitory, accommodation, or employee logistics if applicable
• Coordinate internal communications, notices, and administrative announcements
• Support scheduling, meeting arrangements, and management of company records

Requirements & Qualifications

• Diploma or equivalent qualification in Human Resources, Business Administration, or a related field
• fresh graduates is also considered.(training will be provided)
• Basic knowledge of employment laws and HR best practices
• Good organizational skills with attention to detail and confidentiality
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)

Preferred Skills (Advantageous)

• Experience handling foreign workers, permits, or government submissions
• Familiarity with HR systems or payroll software