Reports directly to Partner

About the Company

MARVES Consulting is a fast-growing consulting company with a diverse, international workforce in Singapore. We are looking for a proactive and detail-oriented HR Coordinator who is passionate about people operations and has strong knowledge of Singapore's work pass and visa processes.

Key Responsibilities

- Full ownership of the end-to-end work pass and visa application process (Employment Pass, S Pass, Dependent Pass, Long-Term Visit Pass, Letter of Consent, etc.)

- Prepare and submit applications via MOM EP Online, WP Online, and ICA portals

- Liaise with MOM, ICA, candidates, and relocation agents to ensure timely approvals and compliance

- Conduct salary benchmarking and ensure applications meet the latest MOM/ICA salary and qualification criteria

- Advise hiring managers and candidates on work pass eligibility, timelines, renewal cycles, and quota requirements

- Manage renewal, cancellation, and appeal processes

- Maintain accurate records in the HRIS system and ensure 100% audit readiness

- Support general HR administration: onboarding/offboarding, payroll input, leave & claims processing, employee queries

- Assist in preparing employment contracts, offer letters, and promotion letters in compliance with the Singapore Employment Act

- Coordinate medical examinations, fingerprinting, and card registration appointments

- Keep updated on the latest MOM, ICA, and CPF policy changes and cascade to the team

Requirements

- Diploma or Degree in Human Resource Management, Business Administration, or related field

- 1-3 years of HR experience with proven hands-on experience handling Singapore10 Singapore work passes (EP, S Pass, DP, LTVP) - candidates with this specific experience will be prioritized

- Strong working knowledge of MOM EP Online, WP Online, and ICA systems

- Familiarity with the latest Fair Consideration Framework (FCF), COMPASS framework, and quota calculations

- Excellent command of English; Mandarin or other languages a plus for liaising with candidates

- Meticulous, organised, and able to handle confidential information

- Proficient in HRIS (Workday, BambooHR, Justlogin, etc.) and Microsoft Office/Google Workspace

- Positive, service-oriented attitude and ability to work in a fast-paced environment

What We Offer

- Competitive salary commensurate with experience

- Part-time possible

- Hybrid work arrangement (typically 1-3 days WFH per week)

- Comprehensive medical & insurance coverage

- Clear career progression path to Senior HR Executive / HR Manager