Job Overview

The Human Resources and Administration Manager is responsible for managing the company's human resources and administrative functions. This includes developing and implementing human resources strategies, managing compensation and benefits, talent acquisition, employee relations, ensuring compliance, and overseeing office administration to maintain an efficient, safe, and productive work environment.

Responsibilities:

1. Human Resources

• Develop, localize, and implement human resources policies, systems, and processes aligned with organizational goals, as directed by company headquarters.

• Lead the recruitment, selection, and onboarding processes to attract and retain top talent.

• Manage performance appraisal systems, employee development, and succession planning.

• Oversee compensation and benefits management to ensure internal fairness and external competitiveness.

• Manage monthly payroll and related payments, including provident fund contributions, reconciliation, final payroll calculation, and leave management.

• Manage and maintain the Human Resources Information System (HRIS).

• Maintain accurate human resources records and ensure compliance with legal requirements.

• Drive employee engagement enhancement programs and foster a positive workplace culture.

• Manage training and development programs to improve employee skills and productivity.

• Handle employee relations, disciplinary issues, and grievances, ensuring compliance with labor laws.

• Assist with annual insurance renewals, such as medical insurance, office insurance, travel insurance, and retail store insurance.

• Focus on overall employee well-being, supporting employee health programs and learning and development activities/projects.

• Organize annual dinners and team-building/social events.

• Prepare human resources metrics and administrative reports for management review.

• Liaison with external agencies, auditors, and government departments as needed.

• Other ad-hoc tasks.

2. Administration

• Oversee daily administrative operations, including facilities management, supplier management, and procurement.

• Manage office logistics-cleaning, security, transportation, and maintenance services.

• Ensure compliance with health, safety, and environmental regulations.

• Monitor and control office budgets and expenditures.

• Coordinate employee and visitor travel, accommodation, and event arrangements as needed.

• Maintain company assets, records, and documents in an orderly and secure manner.

• Assist the General Manager and department heads with administrative tasks as needed.

• Other ad-hoc tasks.

Job Requirements

• Degree in Human Resource Management or a related field.

• at least 5-7 years of relevant work experience, with a background in the construction industry preferred.

• Familiar with Ministry of Labour laws and regulations, familiar with the BCA application process, able to handle multiple tasks efficiently and independently in a fast-paced, multicultural organization, and effectively prioritize tasks.

• Excellent communication, interpersonal, stakeholder management, and project management skills.

• People-oriented, team-oriented, and capable of multitasking and working independently.

• High integrity, adherence to confidentiality, and professionalism.

• Good written and oral communication skills in both Chinese and English (Mandarin). "We are looking for candidates fluent in Chinese/Mandarin to effectively communicate with Chinese/Mandarin-speaking clients."

• Proficient in Human Resource Management Systems (HRMS) and Microsoft Office software, including Word, Excel, and PowerPoint.

Occasional business travel to other office locations may be required.