HR & Operations Executive
SOQ INTERNATIONAL ACADEMY PTE. LTD.
6 days ago
Posted date6 days ago
N/A
Minimum levelN/A
Human ResourcesJob category
Human ResourcesJob Responsibilities
1. HR Administration & Contract Management
2. Academy Operations Support
3. Employee & Stakeholder Support
Job Requirements
What We Offer
1. HR Administration & Contract Management
- Prepare employment contracts, renewal letters, and freelance agreements in accordance with company policies.
- Maintain and update employee personnel files and HR databases accurately.
- Support recruitment activities - posting job ads, shortlisting candidates, scheduling interviews, and onboarding new hires.
- Assist in attendance tracking, leave administration, and payroll preparation.
- Handle staff claims, medical leave, and benefit matters with confidentiality and accuracy.
- Ensure HR policies and documentation comply with MOM and Employment Act regulations.
2. Academy Operations Support
- Coordinate daily academy operational matters, including class scheduling, trainer assignment, and learner attendance updates.
- Prepare and maintain operational documents such as trainer contracts, course agreements, and attendance reports.
- Liaise with trainers, learners, and internal departments to ensure smooth course operations.
- Support administrative tasks for SkillsFuture (SSG) and TPGateway submissions, including attendance, assessment, and funding documentation.
- Assist in logistics coordination for classrooms, materials, and equipment setup.
- Provide administrative support for audits, compliance checks, and internal reporting.
3. Employee & Stakeholder Support
- Assist in organizing staff engagement activities, workshops, and training sessions.
- Serve as a point of contact for employee and trainer enquiries.
- Support management in implementing operational improvements to enhance efficiency.
Job Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or related field.
- Fresh graduates or candidates with up to 2 years of relevant experience are welcome to apply.
- Basic knowledge of HR operations, payroll, and Singapore Employment Act preferred (training will be provided).
- Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with HR or accounting systems is an advantage.
- Strong attention to detail, excellent organizational skills, and a proactive attitude.
- Good communication and interpersonal skills; able to multitask in a fast-paced environment.
- Bilingual in English and Mandarin to liaise with Mandarin-speaking staff, trainers, and learners.
What We Offer
- Structured training and mentorship from senior HR and operations staff.
- Clear career growth pathway within HR, Operations, or Training Management.
- Supportive team environment with opportunities to learn cross-departmental skills.
- Competitive remuneration and staff benefits.
JOB SUMMARY
HR & Operations Executive
SOQ INTERNATIONAL ACADEMY PTE. LTD.
Singapore
6 days ago
N/A
Full-time
HR & Operations Executive