Key Responsibilities

**Office Management:** Oversee the overall daily operations of the Singapore office, including reception, office space management, facility maintenance, and procurement and inventory management of office supplies and consumables, ensuring a clean, safe, and efficient work environment.

**Supplier and Budget Management:** Manage administratively related suppliers (e.g., cleaning, security, plants, catering), negotiate contracts, and maintain relationships. Assist in developing and managing the office operating budget and effectively control costs.

**Event and Meeting Coordination:** Plan and organize internal employee activities (e.g., team building, celebrations, festivals) to enhance team cohesion. Coordinate internal meeting arrangements, including visitor reception and support for executive meetings.

**Administrative Process Optimization:** Develop, optimize, and implement office administrative processes and systems, including visitor management and equipment usage guidelines, to improve overall operational efficiency.

**Health and Safety:** As the office health and safety officer, ensure the office complies with all relevant regulatory requirements, develop and implement emergency procedures (e.g., fire alarms, first aid), and organize relevant drills.

Team Support: Provide comprehensive administrative support to employees, including but not limited to travel arrangements, business card printing, and courier services. Act as a key contact person in the new employee onboarding process, helping them smoothly integrate into the office environment.

Cross-departmental Collaboration: Work closely with global support teams such as HR, IT, and Finance to ensure administrative services are aligned with company policy and provide seamless support to local teams.

Job Requirements:

Associate's or Bachelor's degree or above, with preference given to candidates majoring in business management, administration, or a related field.

5+ years of administrative or office management experience in a fast-paced environment (technology company, multinational corporation, or professional services firm).

Excellent oral and written communication skills in both English and Chinese, capable of effectively communicating with employees at different levels and external partners.

Proven strong organizational and multitasking abilities, with a high level of attention to detail.

Proactive, with excellent problem-solving skills and a service-oriented mindset, able to work independently with minimal supervision.

Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Experience in budget management and supplier negotiation.

Mature, steady, and capable of handling confidential information professionally.