Job Purpose

To assist in daily HR and administrative duties, ensuring that employee records, office operations, and documentation are properly maintained and updated.

Key Responsibilities

1. Human Resource Support

• Assist in maintaining employee personal files and HR records.
• Help to prepare employment letters, forms, and other HR-related documents.
• Update and monitor staff attendance, leave, and medical records.
• Assist in recruitment activities such as posting job ads and arranging interviews.
• Support onboarding and offboarding processes (e.g., preparing employee files, clearance forms).
• Help to prepare data for monthly payroll submission (attendance, overtime, allowance, etc.).
• Assist with work pass applications and renewals when required.

2. Administrative Support

• Handle general office administration such as filing, photocopying, scanning, and updating records.
• Maintain inventory of office supplies, stationery, and pantry items.
• Liaise with vendors, courier services, and service providers when needed.
• Assist in organizing staff welfare events or company activities.

3. Other Duties

• Ensure confidentiality of employee and company information.
• Support the HR & Admin team in any other ad-hoc duties assigned.

Requirements

• NITEC / Diploma in Business Administration, Human Resource, or related field.
• At least 1 year of relevant HR or administrative experience preferred.
• Basic knowledge of HR processes and Singapore employment practices.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good communication and organizational skills.