Working Location: Boonlay

Working Hours:8:30am to 6:15pm (5days)

Job Description:

1. Office & Operations Administration

• Oversee day-to-day administrative operations for both head office and outlets.
• Manage office and outlet supplies (stationery, packaging, uniforms, cleaning materials, etc.).
• Maintain accurate company records, filing systems, and licenses (SFA, NEA, fire safety, etc.).
• Coordinate with suppliers for service contracts (pest control, equipment maintenance, cleaning).

2. HR & Staff Support

• Handle recruitment, onboarding, and offboarding of shops and kitchen staff.
• Maintain staff attendance, leave, and roster records.
• Prepare and submit payroll data to accounts/HR system.
• Ensure staff complete required hygiene and safety training (e.g., WSQ Food Hygiene).

3. Compliance & SOP Management

• Ensure outlets comply with all food safety, hygiene, and workplace safety standards.
• Keep track of renewal dates for food licenses, insurance, and business permits.
• Implement and monitor company SOPs for admin, HR, and operational processes.

4. Finance & Purchasing Support

• Monitor and control administrative and operational expenses.
• Manage petty cash and outlet reimbursement claims.
• Support accounts team with invoice verification and vendor payments.

5. Communication & Coordination

• Act as the link between outlet managers, kitchen production, and management.
• Prepare weekly operational reports for management review.
• Assist in scheduling meetings and preparing agendas/minutes.

6. Event & Project Assistance

• Support marketing or seasonal promotions (e.g., festive packaging, special menus).
• Coordinate with production and logistics for product launches or bulk orders.

7. IT & System Oversight

• Liaise with POS and inventory system providers for updates and troubleshooting.
• Maintain accurate data in HR, POS, and stock management systems.

Ability to work independently and collaboratively across departments.