We are seeking a highly organised and proactive Administrative Executive to support our team with day-to-day HR administrative and basic accounting tasks. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, HR functions, finance and ensuring smooth office operations.

Key Responsibilities:

• Provide general administrative and clerical support to the team.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Maintain filing systems, both electronic and physical.
• Handle procurement, order office supplies, and manage inventory levels.
• Assist with data entry, document processing, and record keeping.
• Support HR functions, finance, or other departments with administrative tasks as needed.
• Greet and assist visitors professionally if needed.
• Ensure the office environment remains tidy, organised, and efficient.

Requirements:

• Previous experience in an administrative or accounting support role.
• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to multitask and prioritise.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.
• Able to handle confidential financial information responsibly.

Preferred Qualifications (Optional):

• Experience with scheduling software or tools (e.g., Google Calendar, Outlook).
• Familiarity with basic bookkeeping or accounting principles.
• Prior experience in accounting or Xero is a plus.
• Comfortable working with numbers and spreadsheets.