Job Overview:

We are seeking a motivated and detail-oriented Operations Assistant to support the day-to-day operations related to worker dormitory management and basic human resource functions. This role plays a key part in ensuring smooth coordination of manpower logistics, accommodation arrangements, and records maintenance in a marine and offshore working environment. There will also be commercial functions that the individual will have to participate to handle internal processes and documentation.

Key Responsibilities:

• Support the coordination of worker accommodation including room assignments, check-ins, check-outs, and maintenance requests.
• Maintain up-to-date records of dormitory occupancy and assist in compliance with dormitory regulatory requirements.
• Assist in handling manpower logistics such as transport arrangement and shift schedule dissemination.
• Keep accurate data and documentation of personnel records including work permits, ID passes, and training certifications.
• Monitor expiry dates of key documents and assist in renewals or follow-up actions.
• Coordinate distribution of PPE, uniforms, and dormitory necessities.
• Liaise with external vendors or agencies for basic supplies and services when necessary.
• Assist in preparing reports and updates for internal use.
• Support safety and housekeeping inspections of dormitory premises.
• Assist in compiling and verifying data for billing related to dormitory and manpower services.
• Coordinate with internal departments to gather necessary information for monthly billing cycles.
• Support the preparation of simple invoices or billing summaries for internal tracking or external clients.
• Monitor billing schedules and follow up on pending payments or discrepancies.
• Maintain organised records of billing documents and transactions for audit and reporting purposes.
• Assist in preparing internal pricing sheets, quotations, and tender documentation.
• Gather and compile technical and commercial data from various departments for project proposals and reporting.
• Help monitor compliance with internal processes related to budgeting, procurement, and document control.
• Organize and update internal databases to ensure commercial information is accessible and current.
• Provide general commercial support to the team on day-to-day matters.
• Any other operational duties as assigned.

Requirements:

• Diploma or equivalent qualification preferred.
• Prior experience in operations or HR support in a marine or industrial setting is an advantage.
• Able to work independently and adapt to a fast-paced environment.
• Strong organisational and coordination skills.
• Proficient in Microsoft Office (Excel, Word).
• Willingness to work near dormitory sites or operational premises.
• Good communication skills in English; knowledge of other languages is a plus.