Job Summary

Reporting to the Managing Director, you will lead the Operations & Logistics Department, overseeing Productions and Warehousing functions. You will drive operational excellence across warehousing, production, and logistics administrative duties, ensuring seamless coordination with suppliers and logistics partners.

Responsibilities

• Lead and coordinate daily operations and warehousing administration to ensure efficient inventory management and supplier order processing
• Communicate effectively with suppliers, logistics, and cargo partners to manage orders, invoices, deliveries, and collections planning
• Conduct inventory management activities including stock lists, stock taking, and operation of POS and warehouse systems to maintain accurate stock records
• Obtain and negotiate freight and raw material charges to optimize cost efficiency
• Process enquiries, orders, and stock transactions accurately and promptly
• Review and verify invoices for accuracy, perform invoice matching, prepare quotations and invoices, and maintain organized filing and data compilation systems
• Organize and maintain confidential files and databases to support operational integrity
• Manage office supplies procurement to ensure uninterrupted department operations
• Perform ad-hoc duties assigned by management to support business needs
• Demonstrate proactive problem-solving skills to complete assigned tasks within deadlines
• Work independently with minimal supervision while maintaining high motivation and organization in a dynamic, high-pressure environment

Required competencies and certifications

• Proven experience of at least 4 years managing an entire Operations Department, including warehousing and logistics functions
• Proficiency in Chinese communication to liaise effectively with suppliers and partners
• Advanced skills in MS Excel and Google Sheets for data management and reporting
• Strong computer literacy, including MS Office applications (Excel, Word) and operating systems
• Ability to work independently and proactively in a fast-paced, challenging environment

Preferred competencies and qualifications

• Experience managing warehouse teams and warehousing operations
• Possession of own mode of transport to facilitate operational responsibilities
• Demonstrated teamwork, initiative, and dedication to meet demanding work schedules
• Customer-oriented communication skills for effective stakeholder engagement
• Professional Driving License