Job Responsibilities:

The primary responsibility for this role will be managing events in the business, ensuring everything runs smoothly and successfully. Additionally, this role may involve supporting the PMO Project Managers in enhancing the project communications to ensure that changes are embedded sustainably.

• \tResponsible for supervising and executing the business' external client events, conferences or offsites, etc as defined under the PMO event management scope

• \tAccountable for the project management of an event from conception to execution

• \tProactively drive conversations with senior leaders in the business to develop and agree themes, objectives, agenda, targeted attendees for the events

• \tResponsible for the engagement with external vendors and suppliers; sourcing, negotiating, contracting and event delivery

• \tResponsible to track the budget provided for the event

• \tManage the selection of the event venue and external event organiser (if required) together with the sponsor of the event.

• \tManage the invitations and track the attendance for the event

• \tManage the collateral and merchandise at events in alignment with MUFG's corporate brand identity and organisational values

• \tSupport the project managers in their programme/ project communications, including driving ideation on the best tools to share best practices with the wider GCIB

• \tSupport the PMO's project managers in driving analysis, data collection or specified deliverables of their projects

Job Requirements

• \tMinimum 7 years work experience in events management, preferably in the Financial Services sector

• \tProven experience in running in person and hybrid events across the region

• \tGood knowledge of AV and production

• \tAbility to multi-task and manage ever changing and often conflicting priorities

• \tAbility to work with a high level of motivation and initiative

• \tExperience in managing budgets and cost control

• \tExperience in managing and evaluating suppliers to ensure quality and value for money

• \tExcellent written and verbal communication skills, ability to communicate effectively at all levels

• \tDetail conscious, ensuring reliability at all times, and fully committed to producing high quality and professional work in a team environment

• \tAbility to engage with people across cultural backgrounds, business disciplines and seniority levels

• \tStrong presentation and communications skills

• \tWillingness to travel across the region to deliver events

• \tKeen interest in learning about / gaining experience in project implementation and change management as part of transformation initiatives being undertaken by the bank

We regret to inform that only shortlisted applicants will be notified.

Job ID:10074383